Executive Assistant

QUICK USA, Inc.; Richardson (TX); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Job summary

QUICK USA, Inc. is seeking a highly capable Bilingual Executive Assistant & Office Generalist (Japanese / English) to support senior leaders and manage local office operations in Richardson, TX.

The role splits between providing dedicated administrative support to executives from global headquarters (about 60%) and overseeing general office administration (about 40%). Proficiency in Japanese and English is required, with strong calendar, travel, and translation duties.

Qualifications

• Native-level fluency in Japanese and professional English communication.
• Experience as EA, corporate secretary, office manager, or senior admin.
• Strong organizational, prioritization, and time-management skills.
• Proficiency with MS Office and business communication tools.

Responsibilities

• Provide executive support to incoming/seconded executives from global headquarters.
• Manage calendars, meetings, travel logistics, and relocation support.
• Translate emails, reports, and materials between Japanese and English.
• Oversee general office operations, vendor management, and administrative tasks.
• Assist with invoices, basic bookkeeping, and reception duties.

Skills

Bilingual Japanese/English

Calendar management

Travel coordination

Vendor management

MS Office

Education

Bachelor’s degree preferred

High School Diploma required

Tools

MS Office

Job description

This company is seeking a highly capable and versatile Bilingual Executive Assistant & Office Generalist (Japanese / English).

This role will split focus between providing dedicated administrative support to corporate executives from global headquarters (approx. 60%) and managing general office administration for the local corporate office (approx. 40%).

This position serves as a key bridge between executive management, local staff, and global headquarters, offering a flexible and supportive working environment.

Primary Responsibilities

1. Executive Support for Seconded Executives (approx. 60%)

• Executive Administrative Care: Provide high-level, dedicated secretarial support to incoming/seconded executives from global headquarters.
• Calendar & Meeting Management: Manage complex calendars, coordinate executive schedules, and arrange high-level internal and external meetings.
• Travel & Relocation Logistics: Organize domestic and international business travel (itineraries, flights, accommodations) and assist with executive relocation support as needed.
• Bilingual Liaison & Translation: Serve as the primary bilingual bridge between local operations and Japanese management. Translate emails, reports, and presentation materials between Japanese and English.
• Expense Reconciliation: Prepare and reconcile corporate expense reports for executive travel and operations.

2. Corporate Office Administration (approx. 40%)

• General Office Management: Oversee day-to-day office operations, maintain office supplies, manage vendor contracts, and handle general facilities support.
• Corporate Documentation: Assist with standard administrative tasks, invoice processing, filing, and basic bookkeeping/record-keeping support.
• Communication Handling: Manage general office incoming correspondence, phone calls, and greet visitors with professionalism.
• Ad-hoc Corporate Support: Support local team initiatives, company events, and general administrative projects as assigned.

Work Style & Location

• Working Hours: Standard Business Hours (9am - 5pm)
• Work Arrangement: Full-time / Hybrid flexibility on Monday and Friday
• Salary Range: $70,000 – $100,000 / year
• Benefits: Comprehensive benefits package based on employment status (Health insurance, PTO, Holidays, etc.).

Qualifications

• Experience: Prior experience as an Executive Assistant, Corporate Secretary, Office Manager, or Senior Administrative Assistant in a corporate environment.
• Japanese: Native-level fluency (spoken and written) required for executive communication.
• English: Professional business fluency (spoken and written) for local operations and vendor management.
• Key Skills:
• Excellent organizational, prioritization, and time-management skills.
• Strong interpersonal skills with high cultural awareness and discretion.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Education: Bachelor’s degree preferred (High School Diploma required).