Bilingual Executive Assistant & Office Operations

WhiteCap Search; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

A leading real estate investment and development firm, headquartered in Mexico City with a U.S. office in midtown Manhattan, seeks an in-person Office Administrator to support the Managing Director and leadership team in New York City.

You will coordinate travel, manage expenses, greet guests, oversee office operations, liaise with building management, and assist IT onboarding. The role requires bilingual English/Spanish, strong MS Office skills, and a reliable in-office presence.

Qualifications

• Bilingual in English and Spanish required.
• Proficiency in Outlook, Word and Excel.
• Experience in office administration or executive support preferred.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Travel & expense support: arrange domestic and international travel and reconcile expenses.
• Office & guest management: greet guests, maintain common areas, and stock supplies.
• Facilities & building liaison: coordinate with building management for access and maintenance requests.
• IT & onboarding coordination: assist IT in onboarding/offboarding and on-site IT support.
• General admin support: support ad hoc projects for finance and leadership.

Skills

Bilingual English/Spanish

Microsoft Office 365

Office administration experience

Organizational skills

Discretion

Tools

Outlook

Excel

Word

Job description

A leading real estate investment and development firm, headquartered in Mexico City with a U.S. office in midtown Manhattan, seeks an in-person Office Administrator to support the Managing Director and leadership team in New York City.

You will coordinate travel, manage expenses, greet guests, oversee office operations, liaise with building management, and assist IT onboarding. The role requires bilingual English/Spanish, strong MS Office skills, and a reliable in-office presence.