Bilingual Executive Assistant

5th HQ; Fort Lauderdale (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

5th HQ in Fort Lauderdale is seeking a highly organized Bilingual Executive Assistant to support our executive team. You will manage calendars, coordinate meetings, prepare reports, and handle travel arrangements in English and Spanish, ensuring discretion and professionalism.

The ideal candidate has a bachelor's or master's degree and at least three years of relevant experience in a construction-related environment, strong communication skills, and proficiency with MS Office and calendar tools.

Qualifications

• Bachelor’s or Master’s degree in a related field.
• 3+ years of related work experience.
• Fluency in English and Spanish required.
• Strong written and verbal communication.

Responsibilities

• Manage and coordinate the executive's schedule, ensuring optimal time management.
• Schedule and organize meetings, appointments, and conference calls.
• Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
• Draft and proofread emails, memos, and other correspondence.
• Arrange travel plans, accommodations, and itineraries for the executive.
• Maintain organized and up-to-date files, both physical and digital.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Attention to detail

Discretion

Education

Bachelor's or Master's degree in a related field

Tools

MS Office

Job description

We are looking for a highly organized and efficientBilingual Executive Assistant for a construction company in Fort Lauderdale.. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools.English and Spanish fluency required.

Essential functions and Responsibilities:

• Manage and coordinate the executive's schedule, ensuring optimal time management.
• Schedule and organize meetings, appointments, and conference calls.
• Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
• Ensure meeting rooms are set up with necessary equipment and materials.
• Serve as the primary point of contact for internal and external inquiries directed to the executive.
• Draft and proofread emails, memos, and other correspondence.
• Arrange travel plans, accommodations, and itineraries for the executive.
• Anticipate and address travel-related issues to ensure smooth arrangements.
• Maintain organized and up-to-date files, both physical and digital.
• Assist in the preparation and distribution of reports and presentations.
• Handle sensitive information with the utmost discretion and maintain confidentiality.
• Uphold a high level of professionalism and integrity.

Qualification:

• General experience working for a construction type organization.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in MS Office and calendar management tools.
• Ability to multitask and prioritize tasks efficiently.
• Detail-oriented with a proactive and problem-solving attitude.
• Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.
• English and Spanish fluency required.