Bilingual Administrative Assistant

5TH HQ LLC; Plantation (FL); On-site; USD 32,000 - 33,000; Full time

Job summary

5TH HQ LLC is seeking a highly organized Bilingual Administrative Assistant to support our International Sales team in Plantation, FL. The role involves coordinating trade shows, arranging travel, preparing customer schedules, and following up on leads to drive business development.

Ideal candidates have 2+ years in sales support or admin roles, an associate or bachelor’s in business, and strong English/Spanish communication.

Qualifications

• Associate's or bachelor's degree in business or related field preferred.
• Minimum 2 years of experience in sales support, sales coordination, or administrative support.
• Bilingual English and Spanish; excellent verbal and written communication.

Responsibilities

• Coordinate and support international trade shows, including event materials and logistics.
• Arrange business travel, including flights, hotels, transportation, and itineraries.
• Prepare agendas and schedules for customer visits, trade shows, and business trips.
• Follow up with leads from trade shows and maintain records in the company database.
• Research and identify new business opportunities using databases, websites, and external resources.
• Qualify new leads by answering questions on products, packaging, lead times, and product info.
• Maintain accurate records of leads, customer interactions, and sales activities.
• Prepare presentations, reports, spreadsheets, and other business documents.
• Collaborate with internal departments to keep projects and documentation current.
• Support new product launches by coordinating with R&D.
• Gather customer feedback and communicate insights to management.
• Assist with special projects within the International Sales Department.
• Perform additional administrative and sales support duties as assigned.

Skills

Bilingual English/Spanish

Organizational skills

Multitasking

Time management

Strong communication

Education

Associate's or Bachelor's in business or related field

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FullTime Plantation, FL, US

Salary Range: $23.00 To $24.00 Hourly

Job Overview

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support our International Sales team. This role is ideal for someone who enjoys coordinating projects, assisting with customer communications, organizing business travel, and supporting business development initiatives.

Location: Davie, FL
Schedule: Monday – Friday | 8:30 AM – 5:00 PM
Pay: $23.00 – $24.00 per hour

Responsibilities

• Coordinate and support international trade shows, including event materials and logistics.
• Arrange business travel, including flights, hotels, transportation, and itineraries.
• Prepare agendas and schedules for customer visits, trade shows, and business trips.
• Follow up with leads generated from trade shows and maintain accurate records in the company database.
• Research and identify new business opportunities using company databases, websites, chambers of commerce, and other external resources.
• Qualify new leads by answering questions regarding products, packaging, lead times, and general product information before transferring qualified prospects to the Business Development team.
• Maintain accurate records of leads, customer interactions, and sales activities.
• Prepare presentations, reports, spreadsheets, and other business documents.
• Collaborate with internal departments to ensure projects and documentation remain current.
• Support new product launches by coordinating with the Research & Development team.
• Gather customer feedback and communicate insights to management.
• Assist with special projects within the International Sales Department.
• Perform additional administrative and sales support duties as assigned.

Qualifications

• Associate's or bachelor’s degree in business, or a related field preferred.
• Minimum of 2 years of experience in sales support, sales coordination, administrative support, or a related role.
• Bilingual English and Spanish. Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
• Strong attention to detail and problem-solving abilities.
• Professional demeanor with excellent interpersonal skills.
• Ability to work independently and collaboratively in a team environment.