Executive Assistant -English/Spanish

5th HQ; Fort Lauderdale (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

5th HQ in Fort Lauderdale is seeking a highly organized and efficient Bilingual Executive Assistant to support a construction executive. The role requires strong calendar management, flawless written and verbal communication, and proficiency in MS Office.

Fluency in English and Spanish is required. The assistant will coordinate meetings, travel, filings, and reports while maintaining confidentiality and a proactive, problem-solving approach.

Qualifications

• Bachelor's or Master's degree in a related field plus 3 years of related work experience.
• General experience working for a construction type organization.
• Proficient in MS Office and calendar management tools.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage and coordinate the executive's schedule, ensuring optimal time management.
• Schedule and organize meetings, appointments, and conference calls.
• Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
• Ensure meeting rooms are set up with necessary equipment and materials.
• Serve as the primary point of contact for internal and external inquiries directed to the executive.
• Draft and proofread emails, memos, and other correspondence.
• Arrange travel plans, accommodations, and itineraries for the executive.
• Anticipate and address travel-related issues to ensure smooth arrangements.
• Maintain organized and up-to-date files, both physical and digital.
• Assist in the preparation and distribution of reports and presentations.
• Handle sensitive information with the utmost discretion and maintain confidentiality.
• Uphold a high level of professionalism and integrity.

Skills

Organizational skills

Time-management

Written and verbal communication

Multitasking

Proactive problem-solving

Education

Bachelor's or Master's degree in a related field

3 years related work experience

Tools

MS Office

Calendar management tools

Job description

We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required.

Essential functions and Responsibilities:

• Manage and coordinate the executive's schedule, ensuring optimal time management.
• Schedule and organize meetings, appointments, and conference calls.
• Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.
• Ensure meeting rooms are set up with necessary equipment and materials.
• Serve as the primary point of contact for internal and external inquiries directed to the executive.
• Draft and proofread emails, memos, and other correspondence.
• Arrange travel plans, accommodations, and itineraries for the executive.
• Anticipate and address travel-related issues to ensure smooth arrangements.
• Maintain organized and up-to-date files, both physical and digital.
• Assist in the preparation and distribution of reports and presentations.
• Handle sensitive information with the utmost discretion and maintain confidentiality.
• Uphold a high level of professionalism and integrity.

Qualification:

• General experience working for a construction type organization.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in MS Office and calendar management tools.
• Ability to multitask and prioritize tasks efficiently.
• Detail-oriented with a proactive and problem-solving attitude.
• Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.
• English and Spanish fluency required.