Event Coordinator

Socket.dev; Pasadena (TX); On-site; USD 43,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Professional development opportunities

Job summary

CCS Facility Services is seeking an Event Coordinator to provide administrative support for our office, ensuring smooth operations. The ideal candidate is highly organized with strong communication and multitasking abilities in a fast-paced, collaborative team.

Responsibilities include managing office logistics, serving as liaison with clients and partners, scheduling events, and preparing documents with meticulous care.

Qualifications

• 2+ years of experience as an Administrative Assistant or similar role.
• Fluency in English and Spanish required.
• Experience with basic budgeting or financial responsibilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multi-tasking abilities.
• Ability to collaborate in a fast-paced environment.
• High school diploma or equivalent.
• Must be 18 years of age or older.

Responsibilities

• Maintain an organized office by managing supplies, equipment and coordinating logistics.
• Serve as liaison between employees, clients and external partners via calls and emails.
• Assist in scheduling appointments, meetings and events with seamless logistics.
• Prepare, edit and proofread documents, reports and presentations with high accuracy.
• Handle data entry and keep records updated in databases and spreadsheets.
• Collaborate with teams to provide administrative support as needed.
• Prepare meeting materials, take minutes and help coordinate team meetings.

Skills

Administrative support

Bilingual English/Spanish

Microsoft Office

Communication

Organizational skills

multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

About CCS

CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations.

Acerca de CCS

CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes.

Job Details

We are looking for a proactive and detail-oriented Event Coordinator to provide administrative support to ensure the smooth operation of our office. The ideal candidate is highly organized and possesses excellent communication and multitasking skills. If you like working in a fast-paced environment with a collaborative, fun, and passionate team, we want to talk to you!

Key Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.

• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.

• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.

• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.

• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.

• Collaborate with various teams within the organization, providing administrative support as needed.

• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Qualifications

• 2 plus years of experience as an Administrative Assistant or in a similar role.

• Fluency in both English and Spanish is required.

• Familiar with basic budgeting or financial responsibilities

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Excellent written and communication skills

• Strong organizational and multi-tasking skills

• Strong attention to detail

• Ability to collaborate in a fast-paced environment.

• High school diploma or equivalent

• Must be 18 years of age or older.

Benefits

CCS Facility Services’ business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience.

A few added bonuses

• Competitive pay and benefits package.

• Opportunities for professional development and advancement.

• Dynamic and collaborative work environment.

• Be a part of a growing company’s success.