Bilingual Evangelization Admin & Event Coordinator

Diocese of San Jose; San Jose (CA); On-site; USD 32,000 - 38,000; Full time

Job summary

Diocese of San Jose is seeking an Administrative Assistant to coordinate event communications, registrations, venue logistics, catering, and hospitality for the Evangelization department. The role requires bilingual English/Spanish capability, project support, and proactive problem-solving within the Chancery environment.

The successful candidate will manage calendars, coordinate space, assist with documentation, and provide back-up front desk coverage.

Qualifications

• Bachelor Degree with a minimum of 3-5 years administrative experience or equivalent combination of education and experience.
• Experience in working in ministries and an understanding of the Roman Catholic Church structure and ministry.
• Ability to speak, read, and write English and Spanish fluently; translate documents from English to Spanish.

Responsibilities

• Coordinate communications, registrations, venues for events, catering and hospitality.
• Maintain file systems (hard and electronic) for the Evangelization team.
• Assist in updating calendars, reservations, and event logistics.
• Coordinate speakers and vendors, including bill payments and travel when needed.
• Back-up for front desk reception and support office bookkeeping tasks.

Skills

Bilingual English/Spanish

Project management

Event coordination

Communication

Time management

Education

Bachelor Degree

Tools

Microsoft Office 365

Adobe Acrobat

SharePoint

Zoom

MS Teams

Smart Sheets

Microsoft Forms

Job description

Diocese of San Jose is seeking an Administrative Assistant to coordinate event communications, registrations, venue logistics, catering, and hospitality for the Evangelization department. The role requires bilingual English/Spanish capability, project support, and proactive problem-solving within the Chancery environment.

The successful candidate will manage calendars, coordinate space, assist with documentation, and provide back-up front desk coverage.