Catholic School Office Administrator

Diocese of San José; United States; On-site; USD 57,000 - 81,000; Full time

Job summary

Diocese of San José seeks an administrative assistant to support the School Office Manager and Principal in daily operations. You will handle attendance, data entry, communications, and frontline reception for students, families, and staff.

The role requires strong organizational and interpersonal skills, reliability, and the ability to manage interruptions. Evening/ weekend shifts may be required; bilingual in English/Spanish or English/Vietnamese is preferred.

Qualifications

• High school diploma required; some college preferred.
• Experience in clerical/secretarial work preferred.
• Public-school setting experience is a plus.
• Proficient with Word, Excel, PowerPoint, and Google applications.

Responsibilities

• Support school office operations and assist the School Office Manager.
• Record student and staff attendance; data-entry and file maintenance.
• Manage communications: newsletters, calendar, website, and social media.
• Serve as receptionist and provide customer service to students, parents, volunteers, and staff.
• Coordinate with vendors and community organizations; enrollment processing and data input.
• Attend meetings as needed and support school policies and mission.

Skills

Organizational skills

Customer service

Communication

Discretion

Flexibility

Stress management

Interpersonal skills

Education

High school diploma

Some college coursework

Clerical/secretarial experience

Tools

Word

Excel

PowerPoint

Google applications

Word processing

SIS

Workday

Job description

Diocese of San José seeks an administrative assistant to support the School Office Manager and Principal in daily operations. You will handle attendance, data entry, communications, and frontline reception for students, families, and staff.

The role requires strong organizational and interpersonal skills, reliability, and the ability to manage interruptions. Evening/ weekend shifts may be required; bilingual in English/Spanish or English/Vietnamese is preferred.