Bilingual Construction Admin & Project Support Coordinator

Cornerstone Building Group; United States; On-site; USD 80,000 - 90,000; Full time

Job summary

Cornerstone Building Group is seeking a bilingual Construction Administrative Coordinator to support commercial and residential real estate construction projects in Miami. This on-site role coordinates administrative operations, document control, accounting support, and payroll while aiding multiple project managers.

The ideal candidate has 3–5 years of administrative experience in construction, is fluent in English and Spanish, and has hands-on Procore and QuickBooks skills.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, or a related field.
• 3–5 years of administrative experience with a general contractor, real estate developer, or construction-related company.
• Fluency in English and Spanish.
• Hands-on experience with Procore and QuickBooks.
• Proficiency in Microsoft Office and advanced Excel skills.
• Experience processing construction payment applications and loan draw requests.

Responsibilities

• Maintain records of contracts, subcontracts, permits, RFIs, submittals, change orders, POs, COIs, lien releases, and closeout documents.
• Track deadlines and follow up on missing documents and overdue responses.
• Coordinate with project managers, subcontractors, vendors, architects, engineers, accounting, and ownership.
• Assist accounting with invoice processing, AP tracking, and documentation reconciliation.
• Coordinate payroll processing and maintain payroll records.
• Prepare payment applications and loan draw requests with complete documentation.
• Maintain project logs and financial records in Procore, QuickBooks, and Excel.

Skills

Bilingual

Education

Bachelor's degree in Business Administration, Engineering, or related field

Tools

Procore

QuickBooks

Microsoft Excel

Adobe Acrobat

Microsoft Office

Job description

Cornerstone Building Group is seeking a bilingual Construction Administrative Coordinator to support commercial and residential real estate construction projects in Miami. This on-site role coordinates administrative operations, document control, accounting support, and payroll while aiding multiple project managers.

The ideal candidate has 3–5 years of administrative experience in construction, is fluent in English and Spanish, and has hands-on Procore and QuickBooks skills.