Bilingual Branch Admin & Payroll Specialist

Precision Walls, Inc.; United States; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO

401K Retirement Plan

ESOP

Health Plan

Dental Plan

Vision Plan

Flexible Spending Account (FSA)

Long and Short Term Disability

Life Insurance

Advancement opportunities

Performance bonuses

Job summary

Precision Walls Inc. is seeking a Bilingual Branch Administrative Specialist to join our team. The role focuses on payroll processing, onboarding, benefits, and providing administrative support to branch leadership in a fast-paced construction environment.

In this position you will manage confidential contracts and payroll data, coordinate HR tasks, answer phones, and help with IT and office operations to keep the branch running smoothly.

Qualifications

• Bilingual English/Spanish required.
• 3 years of administrative experience in payroll or office management, preferably in the construction industry.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Suite.
• Experience with Apple products and iPad/phone support.

Responsibilities

• Process weekly payroll including travel pay, missed time, payroll deductions, Certified Payroll, and OCIP/CCIP reporting.
• Coordinate new hire onboarding including applications, orientations, I-9s, background checks, drug screens, and benefits enrollment.
• Support employees with benefits and office-related questions.
• Process personnel action forms (PAFs), maintain employee records, and upload documentation into Plexxis.
• Support Superintendents, Project Managers, and branch leadership with reports and meetings.
• Process and maintain project documentation including contracts, COIs, licenses, and supporting contract documentation.
• Answer phones, greet visitors, and provide excellent customer service.
• Process office expense reports, PTO logs, mileage logs, shipping, mail, and office supply orders.
• Maintain safety certifications, training records, and branch inventory including uniforms.
• Distribute subcontractor checks and lien waivers and notarize when required.
• Provide basic IT support for branch employees and liaise with Corporate IT.
• Coordinate branch meetings, events, and other office activities.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Organizational skills

Communication

Discretion/confidentiality

Customer service

Notary Public (bonus)

Tools

Microsoft Suite

Plexxis

Apple devices setup

Job description

Precision Walls Inc. is seeking a Bilingual Branch Administrative Specialist to join our team. The role focuses on payroll processing, onboarding, benefits, and providing administrative support to branch leadership in a fast-paced construction environment.

In this position you will manage confidential contracts and payroll data, coordinate HR tasks, answer phones, and help with IT and office operations to keep the branch running smoothly.