Bilingual Branch Administrative Specialist

Precision Walls, Inc.; United States; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO

401K Retirement Plan

ESOP

Health Plan

Dental Plan

Vision Plan

Flexible Spending Account (FSA)

Long and Short Term Disability

Life Insurance

Advancement opportunities

Performance bonuses

Job summary

Precision Walls Inc. is seeking a Bilingual Branch Administrative Specialist to join our team. The role focuses on payroll processing, onboarding, benefits, and providing administrative support to branch leadership in a fast-paced construction environment.

In this position you will manage confidential contracts and payroll data, coordinate HR tasks, answer phones, and help with IT and office operations to keep the branch running smoothly.

Qualifications

• Bilingual English/Spanish required.
• 3 years of administrative experience in payroll or office management, preferably in the construction industry.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Suite.
• Experience with Apple products and iPad/phone support.

Responsibilities

• Process weekly payroll including travel pay, missed time, payroll deductions, Certified Payroll, and OCIP/CCIP reporting.
• Coordinate new hire onboarding including applications, orientations, I-9s, background checks, drug screens, and benefits enrollment.
• Support employees with benefits and office-related questions.
• Process personnel action forms (PAFs), maintain employee records, and upload documentation into Plexxis.
• Support Superintendents, Project Managers, and branch leadership with reports and meetings.
• Process and maintain project documentation including contracts, COIs, licenses, and supporting contract documentation.
• Answer phones, greet visitors, and provide excellent customer service.
• Process office expense reports, PTO logs, mileage logs, shipping, mail, and office supply orders.
• Maintain safety certifications, training records, and branch inventory including uniforms.
• Distribute subcontractor checks and lien waivers and notarize when required.
• Provide basic IT support for branch employees and liaise with Corporate IT.
• Coordinate branch meetings, events, and other office activities.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Organizational skills

Communication

Discretion/confidentiality

Customer service

Notary Public (bonus)

Tools

Microsoft Suite

Plexxis

Apple devices setup

Job description

Precision Walls has an exciting opportunity for a Bilingual Branch Administrative Specialist to join our team.

Position Summary

This position is primarily responsible for managing all general office duties The position requires a great deal of discretion as responsibilities include confidentiality of contracts pay and revenue to the branch Must be a highly organized customer focused professional to support branch operations through administrative employee support payroll and operational functions in a fast paced construction environment

Essential Duties & Responsibilities

Process weekly payroll including travel pay missed time payroll deductions Certified Payroll and OCIPCCIP reportingCoordinate new hire onboarding including applications orientations I 9s background checks drug screens and benefits enrollmentSupport employees with benefits and office related questionsProcess personnel action forms PAFs maintain employee records and upload documentation into PlexxisSupport Superintendents Project Managers and branch leadership with reports production meetings and administrative tasksProcess and maintain project documentation including contracts Certificates of Insurance COIs project specific compliance requirements licenses and supporting contract documentationAnswer phones greet visitors and provide excellent customer serviceProcess office expense reports PTO logs mileage logs shipping mail and office supply ordersMaintain safety certifications training records and branch inventory including uniformsSubcontractor document and compliance and Distribute subcontractor checks and lien waivers including notarization when requiredProvide basic IT support for branch employees and serve as the liaison with the Corporate IT teamCoordinate branch meetings events and other office activitiesPerform other duties as assigned

Qualifications

Must be Bilingual EnglishSpanish3 years of administrative employee relations payroll or office management experience preferably in the construction industryStrong organizational communication and multitasking skillsProficiency with Microsoft SuiteExperience with Apple products set up and utilize iPads help office staff with iPhone issuesAbility to maintain confidentiality and manage multiple priorities in a fast paced environmentDetail oriented with excellent customer service skillsNotary Public certification is a plus

Benefits

Paid Time Off PTORetirement Plans401K Savings PlanEmployee Stock Ownership Plan ESOPHealth PlanDental PlanVision PlanFlexible Expending Account for healthcareLong and Short Term DisabilityLife InsuranceAdvancement and growth opportunitiesPerformance bonuses Incentive program

Employment with Precision Walls is contingent upon successful completion of a pre employment background check and drug screening Each situation is reviewed individually in accordance with company policy

Why PWI

At Precision Walls Inc our Company has a track record of hiring developing and promoting quality performers of excellent character We offer our employees competitive wages a fun TEAM working environment career growth and advancement opportunities Our Company invests in each employee to provide them with the resources to succeed make a difference and transform their careers We do more than help build buildings we help our employees build their own successful futures 100 Employee Owned As an employee owned company we are passionate and dedicated to working like owners and as a team to enhance the success of the company We are proud to be able to share in the benefits of our success through our ESOP program

Precision Walls is an Equal Opportunity Employer We welcome all qualified applicants to apply regardless of race color religion sex sexual orientation gender identity national origin disability or veteran status Military Friendly Employer We value the knowledge skills and abilities you acquired in the military Whether you are an active serve member transitioning or a military spouse we want you to consider a rewarding career