Bilingual Bookkeeper/ Office Manager

Supreme Taxes; Miami (FL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary ($60k-$75k) + commission

Supportive work environment

Opportunity for career growth

Job summary

A local financial services firm in Miami is seeking an energetic and bilingual Office Manager to manage daily administrative tasks while supporting client communications and online events. The ideal candidate will have bookkeeping experience and strong organizational skills to ensure smooth operations. Additionally, willingness to engage in social media and marketing efforts is required. This is a full-time, entry-level role offering a competitive salary with the opportunity for growth in a dynamic environment.

Qualifications

• Must be bilingual in English and Spanish, both written and spoken.
• Prior bookkeeping experience is essential.
• Comfortable using digital tools, including Zoom and CRM software.

Responsibilities

• Manage daily administrative and bookkeeping tasks.
• Support online events and client communications.
• Serve as a bilingual liaison for client inquiries.

Skills

Bilingual (English/Spanish)

Bookkeeping experience

Strong organizational skills

Excellent verbal communication

Digital tools proficiency

Tools

QuickBooks

Xero

Google Suite

Microsoft Office

Job description

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At Supreme Taxes, we pride ourselves on providing reliable, personalized tax, bookkeeping, and financial services to a diverse clientele. We serve English- and Spanish-speaking communities and believe in blending professionalism with approachability and creativity. We want more than a back-office manager — we want someone who can help drive internal operations and contribute to our public presence.

Position Summary

We are seeking an energetic, resourceful, and bilingual (English / Spanish) Office Manager who has bookkeeping experience. This is a wonderful leadership role where you’ll manage day-to-day administrative and bookkeeping tasks, support client communications, help organize and run online events (webinars, virtual workshops), answer phones, and even step in front of the camera from time to time (e.g. social media skits or short videos). Your role helps keep the firm running smoothly internally, while also supporting our external brand presence and growth.

Key Responsibilities

Administrative / Office Management

• Serve as the first point of contact — answer phones, greet clients (in person or virtually), respond to general inquiries
• Manage office supplies, vendor relations, and general upkeep of office operations
• Coordinate scheduling, appointments, calendar management for staff and owner(s)
• Ensure proper documentation, filing, and data organization
• Maintain and reconcile general ledgers, accounts receivable, accounts payable
• Assist with payroll, invoicing, bank reconciliations, expense tracking
• Generate periodic financial reports and summaries for management
• Work with tax preparers or accountants as needed (e.g. preparation of supporting documents)

Event & Online Marketing Support

• Assist in planning, promoting, and executing online events (webinars, workshops, live Q&A sessions)
• Manage registration, communication, and follow-up for attendees
• Help design or coordinate graphic or content support (slides, handouts, email invites)
• Monitor and assist with attendance, technical setup, and troubleshooting

Social Media / Brand Presence

• Occasionally appear in light, fun social media content (short video skits, behind-the-scenes clips)
• Assist or support social media posting schedules, captions, and coordination with marketing team or owner
• Help respond to or elevate social media messages or comments (in English & Spanish)

Communication & Client Support

• Serve as a bilingual liaison; respond to client inquiries (email, phone, chat) in both languages
• Assist clients with basic bookkeeping or tax process questions (escalating to senior staff when needed)
• Facilitate translation or clarification between English and Spanish with clients, documents, or meetings

Desired Qualifications & Skills

Must-Haves

• Fluent bilingual (English and Spanish) in written and spoken form
• Prior bookkeeping experience, familiarity with accounting tools or software (QuickBooks, Xero, etc.)
• Strong organizational skills, detail orientation, ability to multitask
• Comfort with digital tools and platforms (Zoom, webinar platforms, Google Suite, Microsoft Office, CRM / scheduling software)
• Excellent verbal communication and interpersonal skills
• Creative, outgoing mindset — willing to appear in short video content or social media clips

Nice to Have / Preferred

• Experience coordinating or managing webinars or virtual events
• Some familiarity or interest in marketing / social media content creation
• Experience in tax, accounting, or financial services firm
• Basic familiarity with video recording, editing, or social media tools (e.g. TikTok, Reels, or Instagram stories)

Working Conditions & Expectations

• Standard office hours (e.g. 9 a.m. – 5 p.m.) with flexibility during busy season or event days
• May require some travel or off-site appearances (if the firm hosts in-person workshops or client meetups)
• A fun, dynamic environment where roles may evolve — you’ll often take initiative and wear multiple hats
• Occasional requirement to work evenings or weekends for webinars, events, or deadlines

What You’ll Gain

• Opportunity to grow into a leadership or operations role
• Exposure to all facets of a tax / bookkeeping / financial services business
• A creative, supportive environment that values innovation, bilingual communication, and community outreach
• Competitive salary ($60k- $75k) + commission

If this sounds like a role you’d enjoy and excel in, we’d love to hear from you. Please submit your resume, a short bilingual cover letter, and any relevant examples of prior bookkeeping or event coordination work.

Seniority level

Entry level

Employment type

Full-time

Job function

Accounting/Auditing and Finance

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