Bilingual Administrative Scheduler – Front Desk & Admin Ops

Aspiranet; Bakersfield (CA); Hybrid; USD 25,000 - 26,000; Full time

Benefits offered by this job

Competitive compensation

403(b) retirement plan with employer-m

Flexible paid time off

Employee assistance program

Training opportunities

Inclusive, mission-aligned culture

Job summary

Aspiranet in Bakersfield, CA is seeking a Bilingual Administrative Assistant & Scheduler to support front desk operations, data entry, HR processes, and office administration. The role requires maintaining databases, processing fund requests, and assisting with intake packets while ensuring HIPAA compliance and confidentiality.

The position is full-time and based in Bakersfield, CA, with duties including meeting coordination, documentation, and routine office tasks.

Qualifications

• 2 years of clerical or business office experience preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Comfortable in a Windows-based environment.
• Strong organizational and multitasking skills.
• Must meet state employment requirements: DOJ fingerprint & Child Abuse Index clearance, TB/Health physical.
• Valid CA driver’s license & clean driving record (if driving required).

Responsibilities

• Office & Front Desk Support: Provide reception and operate a multi-line phone system, handle mail, maintain supplies, schedule rooms.
• Fiscal & Record Management: Manage petty cash, process fund requests and vendor invoices, maintain donation records, generate reports.
• Administrative & HR Support: Prepare meeting minutes, assist onboarding/offboarding, archiving, data entry, and file management.
• Technical & Operational Support: Serve as local tech support, maintain databases, prepare materials for safety meetings, ensure data confidentiality.
• Professionalism & Collaboration: Communicate clearly, maintain cultural sensitivity, represent Aspiranet with integrity.

Job description

Aspiranet in Bakersfield, CA is seeking a Bilingual Administrative Assistant & Scheduler to support front desk operations, data entry, HR processes, and office administration. The role requires maintaining databases, processing fund requests, and assisting with intake packets while ensuring HIPAA compliance and confidentiality.

The position is full-time and based in Bakersfield, CA, with duties including meeting coordination, documentation, and routine office tasks.