Administrative Assistant II - Front Office & Ops (On-Site)

Aspiranet; Modesto (CA); On-site; USD 39,520 - 42,640; Full time

Benefits offered by this job

403(b) retirement plan with employer-m

Comprehensive benefits package

Flexible paid time off (PTO) and paid

Employee assistance program

Training opportunities

Inclusive culture

Job summary

Aspiranet is seeking an Administrative Assistant II in Modesto, CA to provide essential front desk and office operations support for the Core Program. You will help maintain records, support fiscal processes, and ensure compliance across the program.

Join a mission-driven organization serving children and families. This role emphasizes accuracy, confidentiality, and teamwork, with opportunities to grow in a structured, supportive environment.

Qualifications

• Minimum of two (2) years of experience in clerical or business office operations.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience working in a Windows-based environment
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Provide front office reception and manage a multi-line phone system
• Maintain program databases and generate accurate, timely reports
• Code and submit reimbursements and vendor invoices
• Maintain donation records and financial documentation
• Support onboarding, offboarding, and ongoing HR administrative processes
• Prepare meeting materials, correspondence, and safety meeting documentation
• Conduct file management, audits, archiving, scanning, and data entry
• Manage incoming/outgoing mail, office supply inventory, and meeting room scheduling
• Provide local technical support related to agency equipment
• Maintain confidentiality in accordance with HIPAA and regulatory requirements
• Model Aspiranet’s Professional Code of Ethics and agency values

Skills

Microsoft Office Suite

Windows-based environment

Organizational skills

Job description

Aspiranet is seeking an Administrative Assistant II in Modesto, CA to provide essential front desk and office operations support for the Core Program. You will help maintain records, support fiscal processes, and ensure compliance across the program.

Join a mission-driven organization serving children and families. This role emphasizes accuracy, confidentiality, and teamwork, with opportunities to grow in a structured, supportive environment.