Bilingual Administrative Receptionist

LA Injury Attorneys; Burbank (CA); On-site; USD 27,552 - 33,062; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

LA Injury Attorneys in California is seeking a motivated Receptionist/Administrative Assistant to support the office team. The role requires organization, excellent written and verbal communication, and a friendly, professional demeanor to assist staff and clients in a fast-paced environment.

Responsibilities include answering calls, scheduling client pickups for settlement checks, disbursing checks to providers, filing, data entry into FileVine, and maintaining confidential records.

Qualifications

• Spanish fluency required due to client base.
• High school diploma or GED; admin training preferred.
• Highly organized with strong time management and prioritization.
• Proficient in Microsoft Word, Excel, and Adobe PDF with fast typing.
• Knowledge of FileVine is a plus and previous admin experience is desirable.

Responsibilities

• Answer calls and route to appropriate person.
• Schedule client pickups for settlement checks.
• Disburse settlement checks to medical providers.
• Scan mail and upload to server and FileVine; ensure legibility.
• Organize and archive physical and digital records.
• Make copies and distribute paperwork as needed.
• Retrieve data/files for other departments.
• Data entry into FileVine and rename scanned documents.
• Draft emails/letters and distribute accordingly.
• Maintain organized filing system for physical and electronic files.
• Update filing systems and improve storage methods.
• Protect privacy of documents.
• Order office supplies.

Skills

Spanish fluency

Time management

MS Word

Excel

Adobe PDF

FileVine

Typing 65 wpm

Administrative support

Education

High school diploma/GED

Associate degree or admin training

Tools

FileVine

Job description

LA Injury Attorneys in California is seeking a motivated Receptionist/Administrative Assistant to support the office team. The role requires organization, excellent written and verbal communication, and a friendly, professional demeanor to assist staff and clients in a fast-paced environment.

Responsibilities include answering calls, scheduling client pickups for settlement checks, disbursing checks to providers, filing, data entry into FileVine, and maintaining confidential records.