Bilingual Administrative & Operations Coordinator

Inmar Intelligence; United States; Remote; USD 27,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) retirement plans with company 


Health Spending Accounts (HSA/FSA)

Flexible time off and 11 paid holidays

Family-building benefits

Tuition Reimbursement and cert. 지원

Wellness and mental health counseling

Concierge and work/life support

Adoption Assistance Reimbursement

Perks and discount programs

Job summary

Inmar Intelligence is seeking an Administrative Assistant to serve as the central resource for office operations and leadership support. The role focuses on maintaining smooth daily activities, managing purchasing in Oracle, coordinating events, and ensuring compliance with company policies.

The position requires strong organization, independent work, and bilingual English/Spanish communication. It is a full-time, on-site role with standard 40-hour weeks and office-based duties.

Qualifications

• High School Diploma required.
• 2–4 years of administrative, office management or operations support experience.
• Bilingual English/Spanish verbal and written language skills required.
• Strong organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Demonstrated technical aptitude with the ability to troubleshoot common office technology issues.
• Proficiency in Google Suite and standard workplace tools.
• Strong written and verbal communication skills.
• Strong interpersonal and customer service skills.

Responsibilities

• Maintain daily office operations to ensure efficiency, organization, and alignment with company policies.
• Serve as the primary point of contact for office-related needs and inquiries.
• Maintain office systems, processes, and procedures to support smooth operations.
• Manage office access, security coordination, and visitor logistics as needed.
• Maintain inventory of office supplies, kitchen items, and essential materials.
• Assist with vendor coordination for services such as office supplies, equipment, and maintenance.
• Process office-related invoices.

Skills

Strong organizational skills

Time management

Bilingual English/Spanish

Independent worker

Excellent written and verbal comms

Interpersonal and customer service

Technical aptitude

Google Suite proficiency

Problem solving

Attention to detail

Education

High School Diploma

Tools

Google Suite

Oracle Procurement System

Job description

Inmar Intelligence is seeking an Administrative Assistant to serve as the central resource for office operations and leadership support. The role focuses on maintaining smooth daily activities, managing purchasing in Oracle, coordinating events, and ensuring compliance with company policies.

The position requires strong organization, independent work, and bilingual English/Spanish communication. It is a full-time, on-site role with standard 40-hour weeks and office-based duties.