Onsite Office & Facility Coordinator

Inmar Inc.; Libertyville (IL); On-site; USD 27,000 - 45,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid holidays

Tuition reimbursement

Job summary

Inmar Inc. in Libertyville, IL, is seeking an Administrative Assistant to provide centralized administrative and operational support on site.

The role ensures smooth daily office operations, supports leadership and staff, manages purchasing, vendor coordination, and maintains facility documentation. The ideal candidate has a High School Diploma, 2–4 years of relevant experience, bilingual English/Spanish, strong organizational and communication skills, and proficiency with Google Suite to handle

Qualifications

• High School Diploma required.
• 2-4 years of administrative, office management or ops support experience.
• Bilingual English/Spanish verbal and written required.
• Strong organizational and time management skills.
• Proficient with Google Suite and standard tools.
• Excellent written and verbal communication and customer service.

Responsibilities

• Maintain daily office operations for efficiency and policy alignment.
• Serve as primary contact for office-related needs and inquiries.
• Manage office access, security, and visitor logistics.
• Coordinate vendor services for supplies, equipment, and maintenance.
• Process office-related invoices and purchasing using Oracle.
• Assist with events, onboarding, audits, and leadership scheduling.

Skills

Bilingual English/Spanish

Organizational skills

Tech troubleshooting

Google Suite

Communication skills

Customer service

Education

High School Diploma

Tools

Oracle Procurement System

Job description

Inmar Inc. in Libertyville, IL, is seeking an Administrative Assistant to provide centralized administrative and operational support on site.

The role ensures smooth daily office operations, supports leadership and staff, manages purchasing, vendor coordination, and maintains facility documentation. The ideal candidate has a High School Diploma, 2–4 years of relevant experience, bilingual English/Spanish, strong organizational and communication skills, and proficiency with Google Suite to handle