Bilingual Admin Specialist (English/Mandarin) — Operations

IntelliPro; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

IntelliPro seeks a highly organized Administrative Specialist to support day-to-day office operations and coordinate administrative activities. Fluent in English and Mandarin, you will handle confidential information with discretion and translate as needed.

The role emphasizes office management, event planning, vendor coordination, and travel arrangements, with a Bachelor’s degree preferred and 2–5 years’ experience in related roles. This is a full-time position based in San Francisco.

Qualifications

• Bachelor's degree preferred.
• 2–5 years of experience in office administration, operations coordination, or executive support.
• Professional proficiency in English and Mandarin with strong written communication and translation skills.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience working with vendors and external partners is preferred.

Responsibilities

• Support daily office operations and maintain an organized, professional environment.
• Manage office supplies, equipment, procurement, and vendor relationships.
• Coordinate office maintenance, IT support, and facilities needs.
• Plan and organize company and office events; arrange travel and overseas delegations.
• Maintain filing systems and business records; assist attendance and leave tracking.
• Review invoices and payment documentation; assist with expense reimbursements.

Skills

Office administration

Operations coordination

Executive support

Bilingual English-Mandarin

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

IntelliPro seeks a highly organized Administrative Specialist to support day-to-day office operations and coordinate administrative activities. Fluent in English and Mandarin, you will handle confidential information with discretion and translate as needed.

The role emphasizes office management, event planning, vendor coordination, and travel arrangements, with a Bachelor’s degree preferred and 2–5 years’ experience in related roles. This is a full-time position based in San Francisco.