Bilingual Administrative & Operations Assistant

LUMA Energy; Utuado (PR); On-site; USD 32,000 - 52,000; Full time

Job summary

LUMA Energy seeks an administrative professional to provide comprehensive support across scheduling, documentation, office operations, and financial processing. The role supports leaders, teams, and internal customers with accurate, timely, and compliant workflows.

Responsibilities include coordinating calendars, managing records, handling travel, purchases, and invoices, and professional inquiry handling. A degree in business administration and 1–3 years' experience are preferred.

Qualifications

• Associate's degree in Business Administration, Office Administration or related administrative field.
• 1 to 3 years' experience with scheduling, document management, office coordination, financial processing, and administrative support.
• Experience performing presentations, completing purchase requests and expenses reports.
• Experience providing administrative support across multiple functional areas.

Responsibilities

• Provides day-to-day administrative support to the Lines organization by preparing documents, maintaining records, organizing information, and ensuring clerical tasks are completed accurately and on time.
• Coordinates calendars, meetings, events, and team activities to ensure smooth scheduling and support clear and timely communication across the organization.
• Manages office operations by overseeing supplies, tracking inventory, arranging deliveries, coordinating equipment and furniture repairs, and supporting office moves and workspace setup.
• Manages the intake, organization, and routing of physical and digital documentation by sorting, preparing, and distributing mail and courier packages and assisting with document control processes.
• Processes travel arrangements, purchase orders, invoices, and financial transactions to support operational and budget activities, ensuring accuracy and timely resolution of inquiries or anomalies.

Skills

Administrative coordination

Office operations management

Financial processing

Customer service communication

Bilingual proficiency (Spanish/English

Education

Associate's degree in Business Administration or related field

Bachelor's degree in Business Administration or related field

Job description

LUMA Energy seeks an administrative professional to provide comprehensive support across scheduling, documentation, office operations, and financial processing. The role supports leaders, teams, and internal customers with accurate, timely, and compliant workflows.

Responsibilities include coordinating calendars, managing records, handling travel, purchases, and invoices, and professional inquiry handling. A degree in business administration and 1–3 years' experience are preferred.