Bilingual Administrative & Office Operations Coordinator

LUMA Energy; Caguas (PR); On-site; USD 42,000 - 64,000; Full time

Job summary

LUMA Energy seeks an organized administrative professional to support the Lines organization with document preparation, records maintenance, and clerical tasks ensuring accuracy and timeliness.

You will coordinate calendars, meetings, and team activities, manage office operations, and assist with travel, PO/invoices, and financial transactions while maintaining clear communication with leaders and field staff.

Qualifications

• Bachelor’s level education in business or admin is preferred.
• Experience with scheduling, document management and office coordination is required.
• Proficiency in handling travel arrangements, PO/invoices and financial transactions.
• Strong communication skills in English; bilingual in Spanish is a plus.

Responsibilities

• Provides day-to-day administrative support by preparing documents, maintaining records, organizing information, and ensuring clerical tasks are completed accurately and on time.
• Coordinates calendars, meetings, events, and team activities to ensure smooth scheduling and clear communication across the organization.
• Manages office operations by overseeing supplies, tracking inventory, arranging deliveries, coordinating equipment/furniture repairs, and supporting office moves and workspace setup.
• Manages intake, organization, and routing of physical and digital documentation, sorting/preparing/distributing mail, and assisting with document control processes.
• Processes travel arrangements, purchase orders, invoices, and financial transactions to support operational and budget activities, ensuring accuracy and timely resolution of inquiries.
• Supports internal customers and external partners by responding promptly and professionally to inquiries and maintaining clear communication.
• Follows established policies to ensure compliance with laws and industry regulations.
• Participates in storm restoration tasks and drills to contribute to safe and reliable service recovery.
• Performs additional tasks aligned with role expectations and qualifications.

Skills

Administrative Coordination

Office and Operations Management

Financial and Transaction Processing

Customer Service and Communication

Bilingual Proficiency

Education

Associate's degree in Business Administration or related

Bachelor's degree in Business Administration or related

Job description

LUMA Energy seeks an organized administrative professional to support the Lines organization with document preparation, records maintenance, and clerical tasks ensuring accuracy and timeliness.

You will coordinate calendars, meetings, and team activities, manage office operations, and assist with travel, PO/invoices, and financial transactions while maintaining clear communication with leaders and field staff.