Contract Administrator

LUMA Energy; San Juan (PR); On-site; USD 65,000 - 95,000; Full time

Job summary

LUMA Energy is hiring a Contracts Administrator to manage service contracts across the Puerto Rico network. This role focuses on administration, monitoring, and closeout, ensuring adherence to procurement standards and regulatory requirements.

The position requires strong communication in English and Spanish, excellent Excel skills, and the ability to coordinate with Contract Owners, Procurement, and Operations to keep projects on track.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Supply Chain, or related field from an accredited university.
• Juris Doctor is preferred.

Responsibilities

• Coordinates the administration, monitoring, and closeout of service contracts, ensuring all activities follow defined standards, Procurement policies, and company procedures.
• Serves as the primary point of contact for assigned teams and contracts, supporting effective communication and contract administration.
• Reviews and processes invoices, change orders, and contract completion documentation in a timely manner, ensuring accuracy, compliance, and alignment with core internal criteria.
• Prepares and reviews contract reports and supporting documentation to ensure completeness, consistency, and compliance with Procurement and internal standards.
• Maintains organized, accurate, and accessible digital systems for contracts, records, invoicing, and related documentation.
• Tracks key contract milestones, expirations, deliverables, workloads, and service timelines, initiating appropriate actions to maintain compliance and performance.
• Provides updates, support, and guidance to Operations end‑users, collaborating with Contract Owners, Contract Administrators, Procurement, and other stakeholders to ensure effective processes, and approvals.
• Monitors contract performance and related key performance indicators (KPIs) to validate compliance with contractual obligations.
• Manage contract budgets and maintains accurate burn rates tracking to support effective financial oversight.
• Ensures audit readiness by preserving required records and documentation in compliance with applicable standards.
• Evaluates contractor performance by tracking deliverables and conducting scheduled performance reviews.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Skills

Contract negotiation

Contract administration

Invoicing

Change orders

Procurement

Project management

Excel

Bilingual English/Spanish

Education

Bachelor's degree in Business Administration

Juris Doctor preferred

Tools

Microsoft Excel

Job description

At LUMA, we are proud to have people who embody the commitment to serve. We practice a “people first” culture and recognize the significant contributions our team makes to the company’s performance. LUMA is it's people—people who work hard and give their best effort so we can achieve our service goals for Puerto Rico.

Our mission is to provide you with reliable electric power and to transform the system that lights up every home, every business, every corner of Puerto Rico. At LUMA, people come first, and safety is the foundation of everything we do.

Job Summary

Ensures the effective development, execution, and compliance of task orders and change orders; manages invoicing approvals and the administration of capital project or other contracts; and oversees the monitoring and closeout of assigned service contracts in alignment with company standards, LUMA practices, and applicable laws and regulations.

Job Description

• Coordinates the administration, monitoring, and closeout of service contracts, ensuring all activities follow defined standards, Procurement policies, and company procedures.
• Serves as the primary point of contact for assigned teams and contracts, supporting effective communication and contract administration.
• Reviews and processes invoices, change orders, and contract completion documentation in a timely manner, ensuring accuracy, compliance, and alignment with core internal criteria.
• Prepares and reviews contract reports and supporting documentation to ensure completeness, consistency, and compliance with Procurement and internal standards.
• Maintains organized, accurate, and accessible digital systems for contracts, records, invoicing, and related documentation.
• Tracks key contract milestones, expirations, deliverables, workloads, and service timelines, initiating appropriate actions to maintain compliance and performance.
• Provides updates, support, and guidance to Operations end‑users, collaborating with Contract Owners, Contract Administrators, Procurement, and other stakeholders to ensure effective processes, and approvals.
• Monitors contract performance and related key performance indicators (KPIs) to validate compliance with contractual obligations.
• Manage contract budgets and maintains accurate burn rates tracking to support effective financial oversight.
• Ensures audit readiness by preserving required records and documentation in compliance with applicable standards.
• Evaluates contractor performance by tracking deliverables and conducting scheduled performance reviews.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Education

• Bachelor’s degree in Business Administration, Accounting, Supply Chain, or related field from an accredited university.
• Juris Doctor is preferred.

Experience

• 3 years’ experience in contract negotiation and administration, including monitoring and enforcing contract compliance (preferably in a utility or EPC environment).
• Knowledge of municipal, state, and federal regulatory requirements, including (Puerto Energy Bureau (PREB) and (Financial Oversight and Management Board for Puerto Rico (FOMB), and familiarity with U.S. contract law, composition, and claims is a plus.
• FEMA experience is a plus.
• Strong organizational, interpersonal, leadership, and analytical skills.
• Assertive and effective in working with demanding contractors and customers.
• Proven ability to identify and manage contract risks.
• Ability to prioritize tasks and manage time effectively to meet strict deadlines.
• Demonstrated strong proficiency in Microsoft Excel.
• Strong written and spoken communication skills in both English and Spanish.

Licenses/Certifications

• N/A

Travel Requirements

• Not Required

Physical Demands

• Stationary Position: Constantly
• Pushing/ Pulling/ Reaching: Never
• Kneel: Never
• Grab: Never
• Lift/Carry over: 0 - 15 pounds

Working Conditions

• Wet or humid: Never
• Working near or on moving mechanical parts: Never
• Working near or on heavy machinery: Never
• Working in high places: Never
• Exposed to fumes or airborne particles: Never
• Frequency of working in outdoor weather conditions: Never
• Work with electricity: Never

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.