Bilingual Administrative & Office Operations Specialist

Inmar Inc.; Libertyville (IL); On-site; USD 27,552 - 45,460; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) retirement plans with company (

Health Spending Accounts (HSA/FSA)

Flexible time off and 11 paid holidays

Tuition Reimbursement andCertification

Wellness and Mental Health counseling

Parental Leave and Adoption Support

Job summary

The Administrative Assistant at Inmar Inc. provides central administrative and operational support for the Libertyville facility. The role ensures smooth daily office operations, handling leadership staff assistance, purchasing, vendor coordination, events, and regulatory documentation.

This on-site position requires strong organization and the ability to manage multiple priorities. Working full-time, four 40-hour weeks, you will support scheduling, inventory, and office logistics while

Qualifications

• High School Diploma required.
• 2-4 years of administrative, office management or operations support experience.
• Bilingual English/Spanish verbal and written language skills required.
• Strong organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Google Suite and standard workplace tools.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain daily office operations to ensure efficiency, organization, and alignment with company policies.
• Serve as the primary point of contact for office-related needs and inquiries.
• Maintain office systems, processes, and procedures to support smooth operations.
• Manage office access, security coordination, and visitor logistics as needed.
• Maintain inventory of office supplies, kitchen items, and essential materials.
• Assist with vendor coordination for services such as office supplies, equipment, and maintenance.
• Process office-related invoices.
• Ensure the office environment is clean, safe, and fully functional.
• Monitor and report facility-related issues, coordinating timely resolution.
• Assist leadership with scheduling guest visits, audits and tours.
• Maintain schedules or logs for office usage, visitors, or shared spaces as needed.
• Coordinate logistics for training sessions.
• Assist with general purchasing functions utilizing the Oracle Procurement System.
• Assist with planning and logistics for facility events such as Employee Appreciation, Town Hall, Family Fun Day, etc.
• Assist with new hire onboarding process and logistics.
• Continue to grow skill sets with available tools and resources to advance capabilities.
• Perform other duties as assigned.
• Comply with all company policies and standards.

Skills

Bilingual English/Spanish

Organizational skills

Independent work capability

Technical aptitude

Google Suite

Customer service skills

Education

High School Diploma

Tools

Oracle Procurement System

Job description

The Administrative Assistant at Inmar Inc. provides central administrative and operational support for the Libertyville facility. The role ensures smooth daily office operations, handling leadership staff assistance, purchasing, vendor coordination, events, and regulatory documentation.

This on-site position requires strong organization and the ability to manage multiple priorities. Working full-time, four 40-hour weeks, you will support scheduling, inventory, and office logistics while