Onsite Administrative & Operations Coordinator

Inmar Intelligence; Libertyville (IL); On-site; USD 56,346,595 - 93,879,307; Full time

Benefits offered by this job

Flexible time off

11 paid holidays

Tuition Reimbursement and cert. 지원

Wellness and Mental Health counseling

Concierge and work/life support

Adoption Assistance Reimbursement

Perks and discount programs

Job summary

Inmar Intelligence seeks an Administrative Assistant to serve as the central administrative and operational support resource for the facility. This role ensures smooth daily office operations, providing administrative assistance for leadership and staff, and managing purchasing and supply systems.

The position requires strong organizational skills, technical aptitude, and the ability to independently coordinate multiple priorities.

Qualifications

• High School Diploma required.
• 2-4 years of administrative, office management or operations support experience.
• Bilingual English/Spanish verbal and written language skills required.
• Strong organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Google Suite and standard workplace tools.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.

Responsibilities

• Maintain daily office operations to ensure efficiency, organization, and alignment with company policies.
• Serve as the primary point of contact for office-related needs and inquiries.
• Maintain office systems, processes, and procedures to support smooth operations.
• Manage office access, security coordination, and visitor logistics as needed.
• Maintain inventory of office supplies, kitchen items, and essential materials.
• Assist with vendor coordination for services such as office supplies, equipment, and maintenance.
• Process office-related invoices.
• Ensure the office environment is clean, safe, and fully functional.
• Monitor and report facility-related issues, coordinating timely resolution.
• Assist leadership with scheduling guest visits, audits and tours.
• Maintain schedules or logs for office usage, visitors, or shared spaces as needed.
• Coordinate logistics for training sessions.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Independent work

Google Suite

Troubleshoot office tech

Customer service

Interpersonal communication

Education

High School Diploma

Tools

Oracle Procurement System

Job description

Inmar Intelligence seeks an Administrative Assistant to serve as the central administrative and operational support resource for the facility. This role ensures smooth daily office operations, providing administrative assistance for leadership and staff, and managing purchasing and supply systems.

The position requires strong organizational skills, technical aptitude, and the ability to independently coordinate multiple priorities.