Contract & Compliance Administrator

LUMA Energy; San Juan (PR); On-site; USD 65,000 - 95,000; Full time

Job summary

LUMA Energy is hiring a Contracts Administrator to manage service contracts across the Puerto Rico network. This role focuses on administration, monitoring, and closeout, ensuring adherence to procurement standards and regulatory requirements.

The position requires strong communication in English and Spanish, excellent Excel skills, and the ability to coordinate with Contract Owners, Procurement, and Operations to keep projects on track.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Supply Chain, or related field from an accredited university.
• Juris Doctor is preferred.

Responsibilities

• Coordinates the administration, monitoring, and closeout of service contracts, ensuring all activities follow defined standards, Procurement policies, and company procedures.
• Serves as the primary point of contact for assigned teams and contracts, supporting effective communication and contract administration.
• Reviews and processes invoices, change orders, and contract completion documentation in a timely manner, ensuring accuracy, compliance, and alignment with core internal criteria.
• Prepares and reviews contract reports and supporting documentation to ensure completeness, consistency, and compliance with Procurement and internal standards.
• Maintains organized, accurate, and accessible digital systems for contracts, records, invoicing, and related documentation.
• Tracks key contract milestones, expirations, deliverables, workloads, and service timelines, initiating appropriate actions to maintain compliance and performance.
• Provides updates, support, and guidance to Operations end‑users, collaborating with Contract Owners, Contract Administrators, Procurement, and other stakeholders to ensure effective processes, and approvals.
• Monitors contract performance and related key performance indicators (KPIs) to validate compliance with contractual obligations.
• Manage contract budgets and maintains accurate burn rates tracking to support effective financial oversight.
• Ensures audit readiness by preserving required records and documentation in compliance with applicable standards.
• Evaluates contractor performance by tracking deliverables and conducting scheduled performance reviews.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Skills

Contract negotiation

Contract administration

Invoicing

Change orders

Procurement

Project management

Excel

Bilingual English/Spanish

Education

Bachelor's degree in Business Administration

Juris Doctor preferred

Tools

Microsoft Excel

Job description

LUMA Energy is hiring a Contracts Administrator to manage service contracts across the Puerto Rico network. This role focuses on administration, monitoring, and closeout, ensuring adherence to procurement standards and regulatory requirements.

The position requires strong communication in English and Spanish, excellent Excel skills, and the ability to coordinate with Contract Owners, Procurement, and Operations to keep projects on track.