Bilingual Administrative Coordinator Executive Support Travel

Sojitz Corporation of America; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Sojitz Corporation of America is seeking an experienced secretary to provide high-level administrative support to the COO, Executive of Investor Relations, and Corporate Planning General Manager in New York. The role includes travel planning, meeting coordination, and producing confidential reports.

The position requires Japanese fluency, strong communication, and proficiency in SAP, Concur, and Microsoft Office. In-person work at the office is a regular component of the role.

Qualifications

• Strong verbal and written communication skills; ability to interact with all levels of management in a fast-paced environment.
• Fluency in Japanese: speak/read/write.
• Proficient in SAP, Concur, Microsoft Office.
• Demonstrate cooperative attitude and interpersonal skills with clients and coworkers.
• Demonstrate flexibility and the ability to work as a team member.
• Good decision making and problem-solving skills.
• Ability to work on multiple projects simultaneously.

Responsibilities

• Provide advanced, bi-lingual secretarial support by maintaining schedules, making travel and entertainment arrangements, processing expenses and coordinating guest registrations.
• Prepare or complete various reports, presentations, surveys and correspondences of a moderately complex and confidential nature.
• Maintain data shared between departments by filing and recording information accordingly.
• Answer and screen telephone calls, handle inquiries, take messages and route calls to the appropriate party.
• Process invoices and manage vendor codes, AP/AR, FOREX contracts for the Corporate Planning Department.
• Prepare cash flow projections for executive offices and corporate planning.
• Coordinate board/executive/management meetings, arrange refreshments, hotel and limo services, and prepare documents.
• Maintain corporate profiles and distribution lists, and update organizational data for the department.
• Distribute information from sources like JETRO, JIJI, Brains, Horizon.
• Fill in to support Executive Assistant’s tasks during absence.
• Contributes to team efforts by accomplishing related results as needed.

Skills

Japanese fluency

Communication skills

SAP

Concur

Microsoft Office

Interpersonal skills

Multitasking

Tools

SAP

Concur

Microsoft Office

Job description

Sojitz Corporation of America is seeking an experienced secretary to provide high-level administrative support to the COO, Executive of Investor Relations, and Corporate Planning General Manager in New York. The role includes travel planning, meeting coordination, and producing confidential reports.

The position requires Japanese fluency, strong communication, and proficiency in SAP, Concur, and Microsoft Office. In-person work at the office is a regular component of the role.