Bilingual Administrative Assistant, Senior Center Coffeehouse

Project Find; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Project FIND’s Administrative Assistant for Coffeehouse OAC will support the Program Director with administrative duties and data entry for programs and meal service, including documentation for information and referral units.

The role also aids with meal distribution logistics and programming offerings, greets participants, maintains center records, and assists with newsletters and flyers. Coverage at PF OACs may be required.

Qualifications

• High school diploma or equivalent with a minimum of 2 years of relative experience.
• Ability to read, write, and speak English.
• Bilingual Spanish/English and Chinese/English speakers are encouraged to apply.
• Computer skills and ability to work with a diverse aging population.
• Good organizational skills, time management, and interpersonal skills.
• Proficiency in Microsoft suite or Microsoft programs.
• Must work well with others and promote teamwork.
• Must possess excellent customer service skills.
• Canva experience a plus.

Responsibilities

• Input program data into organizational database systems, including NYC Aging’s database.
• Maintain membership contact lists and assist with participant registration/re-registration process.
• Assigns and distributes NYC Aging member ID cards.
• Greets and scans center participants for meals and programs.
• Answers in-person and telephone inquiries and refers/troubleshoots calls as needed, record information and referral units to support work if it applies.
• Maintains center records, including sign-in sheets.
• Distributes center program materials.
• Performs light clerical duties such as filing, copying, organizing, etc.

Skills

Organizational skills

Time management

Interpersonal skills

Customer service

Teamwork

Education

High school diploma

Tools

Microsoft Office

Canva

Job description

Project FIND’s Administrative Assistant for Coffeehouse OAC will support the Program Director with administrative duties and data entry for programs and meal service, including documentation for information and referral units.

The role also aids with meal distribution logistics and programming offerings, greets participants, maintains center records, and assists with newsletters and flyers. Coverage at PF OACs may be required.