Bilingual Administrative Assistant - Scheduling & Office Ops

Florence Crittenton Services of Orange Country Inc; Fullerton (CA); On-site; USD 28,929 - 38,572; Full time

Job summary

Florence Crittenton Services of Orange Country Inc is seeking an Administrative Assistant to ensure efficient office operations. Responsibilities include greeting visitors, handling phones, scheduling, and processing work orders.

Proficiency in MS Office and strong organization are essential. The role requires excellent communication, with bilingual Spanish/English preferred and potential stipend for language skills.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Fluency in Spanish and English preferred.

Responsibilities

• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Perform general clerical duties to include, but not limited to, scanning, copying, faxing, mailing, filing, answering phones, and data input.
• Collaborate with department to ensure efficient cross-functional communication.
• Maintain reception area, conference rooms, and kitchen areas clean and organized.
• Managing incoming and outgoing mail and shipments.
• Complete tasks in the community with personal automobile including completion of local mail run to the campus and post office.
• Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
• Managing office systems, including filing systems, databases, and spreadsheets.
• Maintain office calendar to coordinate workflow and meetings.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assist in coordinating logistics for meetings and events and attend as needed.
• Reviewing and updating health and safety policies, and ensuring they’re observed.
• Assist in grants and contracts submissions.
• Assists with additional duties and tasks that arise based on agency and program needs.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Teamwork

Spanish language

Job description

Florence Crittenton Services of Orange Country Inc is seeking an Administrative Assistant to ensure efficient office operations. Responsibilities include greeting visitors, handling phones, scheduling, and processing work orders.

Proficiency in MS Office and strong organization are essential. The role requires excellent communication, with bilingual Spanish/English preferred and potential stipend for language skills.