Bilingual Administrative Assistant – Property Office

Wearepeabody; Boston (MA); Hybrid; USD 34,000 - 36,000; Full time

Job summary

Peabody Properties, a Boston-based property management firm, seeks an Administrative Assistant for a Fenway apartment community. You will support site operations by handling calls, mail, and maintenance requests, and preparing records for board meetings.

The ideal candidate has a high school diploma, 3+ years of clerical experience, and proficiency with Word, PowerPoint, and Excel. Bilingual in English/Spanish is required.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years of clerical/administrative experience.
• Knowledge of OneSite.
• Proficient with Microsoft Word, PowerPoint, and Excel.

Responsibilities

• Answer all calls promptly and courteously; refer to staff as needed.
• Open incoming mail and distribute to appropriate staff.
• Process maintenance requests and coordinate with the Service Manager.
• Prepare memorandums and records for staff and board meetings.
• Maintain association documents, records and databases.
• Provide coverage at other sister sites if needed.

Skills

Bilingual English/Spanish

Customer service

Excellent communication

Education

High School Diploma or GED

3 years clerical/administrative experience

Tools

OneSite

Microsoft Word

PowerPoint

Excel

Job description

Peabody Properties, a Boston-based property management firm, seeks an Administrative Assistant for a Fenway apartment community. You will support site operations by handling calls, mail, and maintenance requests, and preparing records for board meetings.

The ideal candidate has a high school diploma, 3+ years of clerical experience, and proficiency with Word, PowerPoint, and Excel. Bilingual in English/Spanish is required.