Bilingual Administrative Assistant - Property Management

Peabody Companies; Salem (MA); On-site; USD 71,635,200 - 74,500,608; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Paid time off

Paid holidays

Tuition reimbursement

Wellness program

Job summary

Peabody Properties in Salem, MA seeks an experienced Administrative Assistant to support the site Management Office. The role emphasizes courteous communication, processing resident requests, and coordinating with staff to ensure timely resolution.

Requirements include a high school diploma, 3+ years of clerical experience, and proficiency with Onesite and MS Office. Bilingual English/Spanish is a plus; on-site coverage may be needed at other sites within the portfolio.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years business experience providing clerical and administrative support.
• Knowledge of Onesite software.
• Proficiency with Microsoft Word, PowerPoint and Excel.

Responsibilities

• Answer all calls promptly and courteously; refer to appropriate staff.
• Open incoming mail and distribute to staff.
• Accept maintenance requests; complete work orders and forward to Service Manager.
• File and maintain office records; create and maintain databases/spreadsheets.
• Prepare memorandums and records for board meetings; monitor compliance.
• Provide coverage at other sister sites when needed.
• Perform other duties to support site operations.

Skills

Customer service

Bilingual English/Spanish

Initiative & self-motivation

Communication

Education

High School Diploma or GED

Tools

Onesite

Microsoft Word

PowerPoint

Excel

Job description

Peabody Properties in Salem, MA seeks an experienced Administrative Assistant to support the site Management Office. The role emphasizes courteous communication, processing resident requests, and coordinating with staff to ensure timely resolution.

Requirements include a high school diploma, 3+ years of clerical experience, and proficiency with Onesite and MS Office. Bilingual English/Spanish is a plus; on-site coverage may be needed at other sites within the portfolio.