Bilingual Administrative Assistant - Ops Liaison

METAL OPS LLC; Town of Florida (NY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

PTO

Competitive Salary

Full-Time Employment

Growth Opportunities

Direct Exposure to Leadership

Growth with rapid expansion

Fast-paced environment

Flexible work from home

Job summary

METAL OPS LLC in Stuart, Florida, is seeking a highly organized, proactive Bilingual Administrative Assistant to work directly with the Director of Operations. This is not a traditional receptionist role; you will help keep priorities organized, track follow-ups, coordinate communications, and prepare information to keep tasks moving.

The ideal candidate is fluent in English and Spanish, thrives in a fast-paced environment, and shows exceptional attention to detail and ownership.

Qualifications

• Fluent in English and Spanish.
• Highly organized and proactive with strong attention to detail.
• Thrives in a fast-paced environment and takes ownership.
• Excellent communication and multitasking abilities.

Responsibilities

• Provide direct administrative support to the Director of Operations.
• Manage schedules, meetings, calendars, reminders, and priorities.
• Track action items, deadlines, and commitments through completion.
• Take meeting notes and turn discussions into organized next steps.
• Follow up with managers and employees on outstanding tasks.
• Prepare reports, spreadsheets, documents, and meeting materials.
• Coordinate communication between operations, production, sales, purchasing, logistics, finance, and leadership.
• Communicate professionally with employees, customers, and vendors in English and Spanish.
• Assist with employee documentation, onboarding, and administrative coordination.
• Maintain organized company records and operational information.
• Identify missing information or overdue tasks and proactively follow up.
• Support special projects led by the Director of Operations.

Skills

Bilingual EN/ES

Organizational skills

Administrative support

Communication skills

MS Office

Tools

MS Office

Job description

METAL OPS LLC in Stuart, Florida, is seeking a highly organized, proactive Bilingual Administrative Assistant to work directly with the Director of Operations. This is not a traditional receptionist role; you will help keep priorities organized, track follow-ups, coordinate communications, and prepare information to keep tasks moving.

The ideal candidate is fluent in English and Spanish, thrives in a fast-paced environment, and shows exceptional attention to detail and ownership.