Bilingual Administrative Assistant - Office & Records

Ultimate Staffing; Riverside (CA); Sur place; USD 23 000 - 32 000; Plein temps

Résumé du poste

Ultimate Staffing in Riverside, CA seeks an Administrative Office Support to assist clinicians and staff in a behavioral health setting. You will manage records, documentation, schedules, and compliance while delivering professional client service.

The role requires bilingual Spanish, confidentiality, and accurate data handling. Strong organizational skills and teamwork are essential in a fast-paced office environment.

Qualifications

• Proficiency in Microsoft Word, Excel, Outlook and related Office apps.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently and as part of a team.
• Bilingual Spanish is required.

Responsabilités

• Answer incoming phone calls and direct inquiries appropriately.
• Greet clients, visitors, and staff in a professional and welcoming manner.
• Create, organize, and maintain client records and charts.
• Scan and upload documents into electronic record systems.
• Process client paperwork and maintain accurate documentation.
• Schedule meetings, appointments, therapy sessions, and conference rooms.
• Coordinate and track meetings and program activities.
• Assist with auditing and reviewing client files for accuracy and compliance.
• Support data entry, reporting, and administrative tracking processes.
• Monitor and order office supplies as needed.
• Assist with compliance-related documentation and reporting requirements.
• Support program staff, leadership, and clinicians with administrative tasks.
• Participate in staff meetings and required trainings.
• Maintain confidentiality of sensitive client and organizational information.
• Perform additional administrative duties and projects as assigned.

Connaissances

MS Word

MS Excel

MS Outlook

Communication skills

Organization

Time management

Discretion

Independent & teamwork

Bilingual Spanish

Formation

High School Diploma or GED

Description du poste

Ultimate Staffing in Riverside, CA seeks an Administrative Office Support to assist clinicians and staff in a behavioral health setting. You will manage records, documentation, schedules, and compliance while delivering professional client service.

The role requires bilingual Spanish, confidentiality, and accurate data handling. Strong organizational skills and teamwork are essential in a fast-paced office environment.