Bilingual Administrative Assistant for Head Start Programs

Innovative Network of Knowledge; Fredericksburg (TX); On-site; USD 22,000 - 30,000; Full time

Job summary

Innovative Network of Knowledge seeks an entry-level administrative assistant to support grant areas, policy councils, and center leadership in a dynamic Head Start environment.

The role focuses on word processing, data organization, and coordination of meetings, travel, and reporting, with bilingual Spanish and strong Office 365 skills valued. This position involves handling confidential information and ensuring timely document preparation.

Qualifications

• High School diploma or GED required; bilingual Spanish preferred.
• One year of clerical support in an office environment preferred.
• Knowledge of Head Start administrative functions is desirable.

Responsibilities

• Provide word processing and administrative support for grant area leadership, policy council, center leadership, and parent committees.
• Maintain record keeping system and ensure compliance with federal regulations and agency policies.
• Collect, collate, and distribute information and maintain grant area data and files.
• Produce final drafts of minutes, manuals, rosters, grant requests and miscellaneous documents.
• Work closely with program staff to support accurate reporting and program compliance.
• Maintain calendars, schedule meetings, reserve rooms, coordinate travel and logistics, and attend and record meetings and training sessions.

Skills

Office 365

Bilingual Spanish

Written & verbal communication

Organizational skills

Independent worker

Driver’s license

Health exam

Background check

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Innovative Network of Knowledge seeks an entry-level administrative assistant to support grant areas, policy councils, and center leadership in a dynamic Head Start environment.

The role focuses on word processing, data organization, and coordination of meetings, travel, and reporting, with bilingual Spanish and strong Office 365 skills valued. This position involves handling confidential information and ensuring timely document preparation.