Bilingual Administrative Assistant — Data, Reports & Notary

National Youth Advocate Program

Phoenix (AZ)

On-site

USD 35,000 - 45,000

Full time

14 days+

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Benefits offered by this job

33 Paid days off each year

Healthcare benefits for you and your/

Pet insurance

401(k)

Summer Hours Off

Mileage Reimbursement

Phone Allowance

Student Loan Repayment Assistance

CEU’s and ongoing trainings

Job summary

National Youth Advocate Program in Phoenix, AZ seeks an Administrative Assistant to support daily office operations and administrative tasks.

Requires excellent people relations, basic bookkeeping, and strong MS Office skills; bilingual English/Spanish is preferred. Flexible hours and a comprehensive benefits package are offered to support the mission to help children, youth and families in the community.

Qualifications

High School Diploma or GED required.
Proficiency with Microsoft Office, including Excel and Word.
Proficient use of desktop and laptop computers, internet search, printers and photocopiers.
Bilingual (English/Spanish). Fluency in Spanish is required.
Minimum automobile insurance coverage of $100,000/300,000 bodily liability coverage.
21 years of age, valid state driver’s license, a reliable personal vehicle, and a good driving record.

Responsibilities

Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
Flexible hours.
Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
Provide quarterly and annual reports on all children served by the agency.
Coordinate newspaper advertisements for the program, advocates, and agency employees.
Collaborate and provide support to the designated manager, team, and/or other administrative staff as needed.
Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
Attend meetings and record and distribute meeting minutes as assigned by the Director or designee.
Provide any statistical data as required.
Maintain adequate office supplies.
Coordinate office equipment purchases, maintenance, and maintenance contracts.
Provide notary public services for the agency.
Provide general administrative support services for the assigned office.
Perform other additional responsibilities as required.