Bilingual Administrative Assistant

eMaids of NYC; New York (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401 K & Match

Paid Time Off

Room for advancement

Job summary

eMaids of NYC is seeking an administrative staffing coordinator for a full-time in-office role. The ideal candidate will be organized, motivated, and capable of handling recruiting, onboarding, and HR tasks while maintaining confidentiality.

You must speak English and Spanish, be ready to start right away, and thrive in a fast-paced environment. The position offers room for advancement and a competitive benefits package within the franchise system.

Qualifications

• Strong interpersonal skills with discretion and professionalism.
• Bilingual in English and Spanish required.
• Ability to collaborate with recruiters and HR teams.

Responsibilities

• Recruiting and interviewing new members; lead onboarding process.
• Assist with recruitment efforts such as job fairs and open houses.
• Maintain personnel files in compliance with legal requirements.
• Handle data management including personal information and records.
• Respond to employee questions and requests; manage time-off requests.
• Provide feedback to employees and discipline as needed.
• Conduct new hire orientation and exit interviews as needed.
• Enter new hires, status changes, and terminations into scheduling system.

Skills

Interpersonal skills

Bilingual (English/Spanish)

Team player

Time management

Communication skills

Job description

Fast growing cleaning service is looking for an administrative staffing coordinator to join our team.

We are looking for a professional, organized and motivated individual, who has what it takes to get the job done!

This position has great potential for the right candidate.

This position is in the office full time

You MUST speak English and Spanish

You must be ready to start right away

The Administrative Assistant will be responsible for, but not limited to:

• Recruiting, interviewing new members; Lead role in the onboarding process
• Assist with any and all recruitment efforts such as job fairs, open houses, refer a friend program, etc.
• Maintain all personnel files in compliance with applicable legal requirements
• Data management may include personal information; compensation, benefits, performance, new hire/termination records
• Respond to employee questions and requests
• Manage all employee time off requests
• Provide client feedback to employees and discipline accordingly
• Conduct new hire orientation and exit interviews as needed.
• Reviews applications, prepares offer letters and all applicable new hire paperwork
• Conducts reference checks and complete all background checks
• Enters new hires, re-hires, status changes, leave of Absence, terminations into scheduling system
• Escalate issues to management, but not limited to, terminations, leaves of absence, compliance, surveys and all other HR matters as they arise
• Works with recruiters to enter recruitment data into applicant tracking system as needed
• Performs other administrative/related duties as required and assigned.

Who the Ideal candidate will be:

• Possess Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.
• Possess people skills with the ability to cultivate a relationship with superior as well as subordinates
• Excellent verbal and written communication skills.
• Be bilingual – English and Spanish
• Able to learn things quickly and thrive in a fast-paced environment
• Be a Team player with the ability to work independently with minimal supervision.
• Ability to deal effectively with people at all levels, internal and external
• Willingness to take ownership of a wide range of responsibilities.
• Excellent time management and ability to multi-task.
• Works well under pressure and knows how to prioritize
• Ability to meet deadlines, handle a high volume of work and manage expectations appropriately

Compensation and Benefits:

• Competitive salary
• 401 K & Match
• Paid Time Off
• Room for advancement

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to eMaids Corporate.