Bilingual Spanish Reception / Office Administrator

Premark Health Science, Inc; Irving (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Premark Health Science, Inc in Irving, TX seeks a friendly receptionist to greet visitors, answer phones, route inquiries, and maintain an organized front office and supply room. The role supports HR and office staff and requires professionalism in a GMP manufacturing setting.

You will handle data entry, filing, scheduling, and correspondence, with emphasis on bilingual communication in English and Spanish, and proficiency in Microsoft Office.

Qualifications

• High school diploma; administrative training preferred.
• Prior reception, office administration, or customer service experience preferred.
• Bilingual in Spanish and English strongly preferred.
• Proficient in MS Office and basic office equipment.
• Familiarity with Netsuite ERP system.
• Able to work in a manufacturing or office environment.

Responsibilities

• Greet visitors, answer phones, and direct inquiries appropriately.
• Communicate professionally with English- and Spanish-speaking employees, vendors, and guests.
• Maintain a welcoming and organized front office and supply room.
• Provide administrative support such as filing, data entry, scanning, copying, and correspondence.
• Assist with scheduling, meeting coordination, and office communications.
• Support HR, office staff, and management with clerical tasks as needed.
• Handle incoming mail, deliveries, and office supply tracking.
• Maintain confidentiality when handling employee and company information.
• Assist with general office organization and special projects.

Skills

Bilingual EN/ES

Strong communication

Organizational skills

Multitasking

Microsoft Office

Netsuite ERP

Office equipment familiarity

Education

High school diploma or equivalent

Tools

Netsuite ERP

Microsoft Office

Job description

Key Responsibilities

• Greet visitors, answer phones, and direct inquiries appropriately.
• Communicate professionally with English- and Spanish-speaking employees, vendors, and guests.
• Maintain a welcoming and organized front office environment and Supply Room.
• Provide administrative support such as filing, data entry, scanning, copying, and correspondence.
• Assist with scheduling, meeting coordination, and office communications.
• Support HR, office staff, and management with clerical tasks as needed.
• Handle incoming mail, deliveries, and office supply tracking.
• Maintain confidentiality when handling employee and company information.
• Assist with general office organization and special projects.

Qualifications

• High school diploma or equivalent required; additional administrative training preferred.
• Prior reception, office administration, or customer service experience preferred.
• Bilingual in Spanish and English strongly preferred.
• Strong communication, organization, and multitasking skills.
• Professional, friendly, and dependable demeanor.
• Comfortable using email, phone systems, Microsoft Office, and basic office equipment.
• Familiarity with Netsuite ERP system.
• Ability to work in a manufacturing or office environment.

Preferred Traits

• Positive attitude and a growth mindset.
• Detail-oriented with strong follow-through.
• Comfortable supporting multiple departments.
• Flexible and willing to learn new systems and processes.
• Able to represent PreMark professionally and welcoming to visitors.

Work Environment

This position is based in a manufacturing office setting and requires regular interaction with employees, vendors, and guests. The role may involve sitting, standing, and occasional light lifting related to office supplies or materials. We are a GMP facility, certain regulatory rules we need to be followed.