Bilingual Administrative Assistant (English/Spanish)

Emprime Solutions; Bayonne (NJ); On-site; USD 26,139 - 37,229; Full time

Benefits offered by this job

401(k)

Paid time off

Opportunity for advancement

Training & development

Job summary

A growing support company in Bayonne, NJ, is seeking a reliable Administrative Assistant to provide crucial operational support. This role involves handling HR documentation, client communication, and managing job scheduling through software. Candidates must be bilingual in English and Spanish with strong organizational skills and experience in administrative functions. Competitive pay and opportunities for advancement are offered.

Qualifications

• 2+ years of administrative support or office management experience.
• Experience with ADP and payroll functions.
• Excellent organizational skills and ability to multitask.

Responsibilities

• Provide administrative and clerical support across departments.
• Handle employee onboarding and HR documentation.
• Manage job scheduling and dispatching through platforms like Jobber.
• Process and track invoices and purchase orders.
• Communicate with clients in a professional manner.
• Assist with reporting, database entry, and file management.

Skills

Bilingual (English and Spanish)

Strong written and verbal communication

Customer service skills

Proficient in Microsoft Office Suite

Highly organized

Tools

ADP

Jobber

Google Workspace

Job description

Benefits

• 401(k)
• Opportunity for advancement
• Paid time off
• Training & development

Location

Bayonne, NJ | Position Type: Full-Time

Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.

Key Responsibilities

• Provide administrative and clerical support across departments
• Handle employee onboarding, HR documentation, and ADP/payroll processing
• Manage job scheduling and dispatching through platforms like Jobber
• Process and track invoices, purchase orders, and vendor payments
• Communicate with clients in a professional and timely manner via phone and email
• Assist with reporting, database entry, and file management
• Translate documents and support bilingual communication (Spanish/English)
• Support day-to-day office tasks, ensuring everything runs efficiently

Requirements

• Bilingual in English and Spanish (spoken and written) – required
• 2+ years of administrative support or office management experience
• Strong written and verbal communication skills
• Working knowledge of ADP, HR practices, and basic payroll functions
• Experience with Jobber or similar scheduling/invoicing software – a plus
• Excellent customer service skills
• Proficient in Microsoft Office Suite and Google Workspace
• Highly organized with the ability to multitask and meet deadlines
• Discretion with confidential information

What We Offer

• Competitive hourly rate or salary $23 an hr. (commensurate with experience)
• Paid time off and holidays
• Opportunity to grow within a supportive and fast-paced company
• Positive and bilingual-friendly work environment