Human Resources Coordinator

Addison Group; Grand Rapids (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Job summary

Addison Group is seeking a Human Resources Coordinator to support a busy HR team in a manufacturing setting. You will assist with onboarding, benefits administration, records, and HR reporting, while engaging with employees and stakeholders.

The role emphasizes confidentiality, strong communication, and service orientation, with opportunities to develop HR processes and manage employee engagement programs.

Qualifications

• Bachelor's degree in HR, Psychology, Communications, or related field preferred.
• Entry-level HR experience welcome; minimum experience about 1 year.
• Knowledge of HR practices, office procedures, and general HR administration.
• Strong customer service and communication skills; ability to maintain confidentiality.

Responsibilities

• Serve as a resource for employees by answering HR-related questions or directing employees to resources.
• Support onboarding: coordinating new hire paperwork, scheduling orientations, and assisting with or conducting portions of new hire orientation.
• Maintain accurate and confidential employee personnel files and HR records.
• Enter and maintain employee and training information within the HRIS.
• Create and run HR reports and use HR data to provide meaningful information to the HR team.
• Support administration of health and welfare benefits, including enrollments, changes, terminations, and reconciling statements.
• Coordinate employee engagement events and manage budgets.
• Coordinate the contingent workforce, including temporary employees and staffing agency relationships.
• Manage student intern and summer employment programs, including posting positions, interviewing, screening, and selection assistance.
• Develop engaging internship programs to provide meaningful learning opportunities.
• Manage the site's FMLA process with an outside vendor and coordinate communications.
• Coordinate the employee service award program, surveys, and recognition events.
• Process workers' compensation claims and OSHA log documentation with safety team.

Skills

Customer Service

Communication

Attention to Detail

Confidentiality

Organization

Multitasking

Education

Bachelor's degree in HR/related field

Tools

Microsoft Word

Microsoft Excel

Job description

Benefits

This position is eligible for medical, dental, vision, and 401(k).

About the Role

We are seeking a Human Resources Coordinator to join a collaborative HR team and provide support across a broad range of HR functions.

The HR Coordinator will serve as an important resource for employees while providing day-to-day administrative and operational support to the HR team. The ideal candidate will be organized, service-oriented, highly detail-focused, and comfortable working in a fast-paced manufacturing environment.

Key Responsibilities

• Serve as a resource for employees by answering HR-related questions or directing employees to the appropriate resources.
• Support the onboarding process, including coordinating new hire paperwork, scheduling orientations, and assisting with or conducting portions of new hire orientation.
• Maintain accurate and confidential employee personnel files and HR records.
• Enter and maintain employee and training information within the HRIS.
• Create and run HR reports and use HR data to provide meaningful information to the HR team.
• Support administration of health and welfare benefits, including answering employee questions, processing enrollments, changes, and terminations, and reconciling benefit statements.
• Coordinate employee engagement activities and events, including employee appreciation events, holiday activities, company lunches, and other workplace initiatives.
• Manage event budgets and make recommendations for future employee engagement activities.
• Coordinate the contingent workforce, including temporary employees and staffing agency relationships.
• Maintain relationships with staffing agencies, assist with billing rate and wage rate discussions, submit timecards, approve invoices, and track workforce metrics.
• Support and manage student intern and summer employment programs, including identifying hiring needs, posting positions, screening candidates, conducting interviews, checking references, and assisting with candidate selection.
• Develop and oversee an engaging internship program designed to provide students with meaningful opportunities to learn and contribute.
• Manage the site's FMLA process, working with an outside vendor and coordinating communications between employees and managers.
• Coordinate the employee service award program, including anniversary recognition, photos, and service award events.
• Coordinate employee and HR-related surveys.
• Process workers' compensation claims and OSHA log documentation while partnering with the safety team to support compliance.
• Provide additional HR and administrative support as needed.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Communications, or a related field preferred
• Entry-level HR experience is welcome; minimum experience requirement is approximately 1 year
• Knowledge of HR practices, office procedures, and general HR administration.
• Strong customer service skills and a genuine interest in supporting employees.
• Excellent written and verbal communication skills.
• Strong attention to detail with the ability to ensure work is accurate and complete.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
• Ability to remain objective and professional when assisting employees with workplace concerns.
• Strong organizational and prioritization skills with the ability to anticipate needs and manage multiple tasks.
• Proactive mindset with a desire to learn, grow, and identify ways to improve HR processes.
• Resilient and comfortable working in a fast-paced environment.
• Intermediate to advanced Microsoft Word and Excel skills.
• Ability to work effectively with employees, managers, HR colleagues, vendors, and other internal stakeholders.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.