Bilingual Administrative Assistant

5th HQ; Florida; On-site; USD 32,000 - 52,000; Full time

Job summary

5th HQ in Florida is seeking an Administrative Assistant to support the HR department in day-to-day operations. The role prioritizes accurate data entry, filing, and maintaining employee records while assisting with onboarding and interview coordination.

You will manage calendars, prepare paperwork, handle payroll-related tasks, and respond to employee inquiries. The position offers growth within HR and requires discretion, strong communication, and proficient use of Microsoft Office.

Qualifications

• Previous experience in an office setting; HR experience is a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize in a fast-paced environment.
• High school diploma or equivalent required; HR certification is a bonus.

Responsibilities

• Provide administrative support to the HR department, including data entry, filing, and maintaining employee records.
• Assist with the onboarding process for new employees, including preparing paperwork and scheduling orientations.
• Help coordinate interviews, communicate with candidates, and manage calendars for HR staff.
• Manage and update HR documents, such as employee handbooks, policies, and procedures.
• Assist with payroll processing, tracking employee attendance, and maintaining time-off requests.
• Respond to employee inquiries and provide assistance with HR-related matters.
• Support the HR team with special projects, reports, and presentations.
• Maintain confidentiality and ensure all sensitive information is handled with care.
• Order office supplies, manage office equipment, and handle general administrative tasks as needed.

Skills

Organizational skills

Communication skills

Discretion with confidential info

Multitasking

Attention to detail

Education

High school diploma or equivalent

HR certification (bonus)

Tools

Microsoft Office

Job description

We are seeking a dedicated Administrative Assistant to support our HR department in all aspects of day-to-day operations. The ideal candidate will have previous office experience, and any experience in HR is a plus. This role is critical in ensuring smooth administrative processes and providing exceptional support to the HR team.

Responsibilities.

• Provide administrative support to the HR department, including data entry, filing, and maintaining employee records.
• Assist with the onboarding process for new employees, including preparing paperwork and scheduling orientations.
• Help coordinate interviews, communicate with candidates, and manage calendars for HR staff.
• Manage and update HR documents, such as employee handbooks, policies, and procedures.
• Assist with payroll processing, tracking employee attendance, and maintaining time-off requests.
• Respond to employee inquiries and provide assistance with HR-related matters.
• Support the HR team with special projects, reports, and presentations.
• Maintain confidentiality and ensure all sensitive information is handled with care.
• Order office supplies, manage office equipment, and handle general administrative tasks as needed.

Qualifications.

• Previous experience in an office setting; HR experience is a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize in a fast-paced environment.
• High school diploma or equivalent required; additional education or HR certification is a bonus.

This job description is ideal for candidates seeking a full-time administrative role with opportunities to grow within the HR field.