Bilingual Administrative Assistant

5th HQ; Florida; On-site; USD 38,000 - 54,000; Full time

Job summary

5th HQ in Florida is seeking an Administrative Assistant to support the HR department with data entry, filing, and employee records. This role ensures smooth administrative processes and provides essential support to the HR team.

The position also covers onboarding coordination, interview scheduling, calendar management, and handling confidential information with discretion. AHS diploma and MS Office proficiency are required; HR certification is a bonus.

Qualifications

• Experience in an office setting; HR experience is a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• High school diploma; HR certification is a bonus.

Responsibilities

• Provide administrative support to the HR department, including data entry, filing, and maintaining employee records.
• Assist with onboarding process for new employees, including paperwork and orientations.
• Coordinate interviews, communicate with candidates, and manage HR staff calendars.
• Update HR documents, such as handbooks, policies, and procedures.
• Assist with payroll processing, attendance tracking, and time-off requests.
• Respond to employee inquiries and provide HR-related assistance.
• Support HR with special projects, reports, and presentations.
• Maintain confidentiality and handle sensitive information with care.
• Order office supplies, manage equipment, and handle general admin tasks.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Discretion with confidential info

Time management

Education

High school diploma

HR certification (bonus)

Tools

Microsoft Office Suite

Job description

We are seeking a dedicated Administrative Assistant to support our HR department in all aspects of day-to-day operations. The ideal candidate will have previous office experience, and any experience in HR is a plus. This role is critical in ensuring smooth administrative processes and providing exceptional support to the HR team.

Responsibilities.

• Provide administrative support to the HR department, including data entry, filing, and maintaining employee records.
• Assist with the onboarding process for new employees, including preparing paperwork and scheduling orientations.
• Help coordinate interviews, communicate with candidates, and manage calendars for HR staff.
• Manage and update HR documents, such as employee handbooks, policies, and procedures.
• Assist with payroll processing, tracking employee attendance, and maintaining time-off requests.
• Respond to employee inquiries and provide assistance with HR-related matters.
• Support the HR team with special projects, reports, and presentations.
• Maintain confidentiality and ensure all sensitive information is handled with care.
• Order office supplies, manage office equipment, and handle general administrative tasks as needed.

Qualifications.

• Previous experience in an office setting; HR experience is a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize in a fast-paced environment.
• High school diploma or equivalent required; additional education or HR certification is a bonus.

This job description is ideal for candidates seeking a full-time administrative role with opportunities to grow within the HR field.