Bilingual Administrative Assistant – Warehouse Ops

Nippon Express USA; Dallas (TX); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with company match

Flexible Spending Accounts

Job summary

Nippon Express USA is hiring for an on-site/hybrid administrative and warehouse support role in Dallas. You will assist daily warehouse operations, manage attendance, review ADP timecards, and generate regular reports to support workforce planning and KPI tracking.

The position requires strong MS Office skills, bilingual English/Spanish, and experience in payroll or timekeeping. A high school diploma or equivalent is required, with opportunities for benefits and career growth.

Qualifications

• Proficient with MS Word, Excel and Outlook.
• Strong verbal and written communication skills.
• High school diploma or equivalent or relevant experience.
• Bilingual English/Spanish is required.
• Experience in administrative support, timekeeping or payroll tasks.
• Familiarity with ADP timecards and attendance tracking.

Responsibilities

• Support daily warehouse and administrative operations under Site Supervisor.
• Track attendance for regular and temporary employees.
• Review and correct timecards and submit to staffing agencies.
• Prepare and submit daily, weekly, and monthly reports (attendance, headcount, labor hours, inventory, KPI).
• Coordinate temporary staffing with staffing agencies and replacements as needed.
• Assist onboarding and orientation for new employees; explain site rules and safety procedures.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Verbal communication

Written communication

Bilingual English/Spanish

Timekeeping

Payroll familiarity

ADP familiarity

Data entry

Report preparation

Organizational skills

Confidentiality

Education

High school diploma or equivalent

Tools

ADP

Excel data entry

Job description

Nippon Express USA is hiring for an on-site/hybrid administrative and warehouse support role in Dallas. You will assist daily warehouse operations, manage attendance, review ADP timecards, and generate regular reports to support workforce planning and KPI tracking.

The position requires strong MS Office skills, bilingual English/Spanish, and experience in payroll or timekeeping. A high school diploma or equivalent is required, with opportunities for benefits and career growth.