Bilingual Admin & Marketing Coordinator — Construction (Onsite)

The Contractor Consultants; New York (NY); On-site; USD 30,000 - 39,000; Full time

Job summary

The J. Thomas Company is seeking an Administrative and Marketing Coordinator (Bilingual EN/SPAN) to drive operations and brand growth in a high-end construction setting in Brooklyn, NY.

This role blends financial workflows, subcontractor coordination, and creative branding responsibilities. You will be the operational backbone, ensuring accurate accounting, bid support, and a strong external presence across social media and marketing channels while collaborating with project managers and

Qualifications

• Experience in administrative, office management, or operations support.
• Proficient in QuickBooks Online and financial tracking.
• Advanced skills in Microsoft Office (Excel, Word, Outlook).
• Experience managing professional social media or marketing efforts.
• Bilingual in English and Spanish is required.

Responsibilities

• Provide operations and administrative support, track expenses, and coordinate with bookkeeper.
• Handle financial tasks including 1099 payroll checks and deposits.
• Maintain project documentation, binders, and receipts for active jobs.
• Coordinate with expeditors for permits and NYC regulatory compliance.
• Manage subcontractor documents, contracts, and payment coordination.
• Support HR tasks including onboarding and payroll time-keeping.
• Create and maintain bid templates and proposal documents.
• Assist project managers with scheduling and communications.
• Help track timelines and document bids and ongoing jobs.
• Manage company social media presence and marketing content creation.

Skills

Bilingual EN/SPAN

Administrative experience

Social media management

Financial tracking

Tools

QuickBooks Online

Excel

Word/Outlook

Canva/Adobe

Job description

The J. Thomas Company is seeking an Administrative and Marketing Coordinator (Bilingual EN/SPAN) to drive operations and brand growth in a high-end construction setting in Brooklyn, NY.

This role blends financial workflows, subcontractor coordination, and creative branding responsibilities. You will be the operational backbone, ensuring accurate accounting, bid support, and a strong external presence across social media and marketing channels while collaborating with project managers and