Bilingual Admin Coordinator: Scheduling & Records

University of Rochester; United States; On-site; USD 26,000 - 37,000; Part time

Job summary

The University of Rochester is seeking an office support professional to handle typing, data entry, filing, and general clerical tasks within the Breastfeeding & Lactation Medicine department. You will manage calendars, coordinate travel, prepare documents, and handle confidential information with discretion.

Responsibilities include responding to emails, processing mail, maintaining filing and database systems, and providing backup payroll and billing support as needed.

Qualifications

• High School diploma or equivalent with 2 years of relevant experience.
• Or equivalent combination of education and experience.

Responsibilities

• Types correspondence, reports, and other materials.
• Conducts information retrieval and data entry.
• Compiles, organizes, and maintains records of business transactions.
• Maintains moderately complex indexes and files.
• Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail.
• Maintains and update filing, inventory, mailing and database systems.
• Operates office machines such as photocopiers and scanners, voice mail systems and personal computers.
• Completes and mails bills, contracts, policies, invoices and checks.
• Compile, copy, sort, and file records of office activities.
• Answers phones, direct calls and take messages.
• Often provides work direction to lower level support employees.

Skills

Data entry

Organization

Calendar management

Communication

Education

High School diploma or equivalent

Tools

Photocopiers

Scanners

Payroll software

Database software

Job description

The University of Rochester is seeking an office support professional to handle typing, data entry, filing, and general clerical tasks within the Breastfeeding & Lactation Medicine department. You will manage calendars, coordinate travel, prepare documents, and handle confidential information with discretion.

Responsibilities include responding to emails, processing mail, maintaining filing and database systems, and providing backup payroll and billing support as needed.