Bilingual Admin Assistant (Remote)

AppleOne; Novato (CA); Remote; USD 32,000 - 34,000; Full time

Job summary

AppleOne Employment Services is seeking a Bilingual Administrative Assistant for a remote, temp-to-hire role supporting a legal services environment in the United States. The ideal candidate communicates fluently in English and Spanish and handles client communication, interpretation support, and admin projects for attorneys and paralegals.

With 1–2 years of administrative experience, you will join a collaborative legal team, maintain organized records, and support multiple departments while

Qualifications

• Fluent bilingual communication in English and Spanish required.
• 1–2 years of administrative, client service, or related experience.
• Strong verbal communication and interpretation accuracy.
• Excellent organization, attention to detail, and follow-through.
• Ability to handle confidential client information with discretion.

Responsibilities

• Provide English and Spanish interpretation support for attorneys during client calls.
• Assist with clear and professional communication between legal staff and clients.
• Support administrative projects within the Paralegal department when not assisting with interpretation.
• Help the Service department with assigned tasks, documentation, and follow-up as needed.
• Maintain accurate notes, records, and information while handling sensitive client matters professionally.
• Collaborate with attorneys, paralegals, and service team members to support efficient client service.

Skills

Bilingual English/Spanish

Verbal communication

Organizational skills

Discretion with confidential info

Independent remote work

Job description

Job Summary

We are seeking a Bilingual Administrative Assistant for a temp-to-hire opportunity supporting a legal services environment. This remote role is ideal for a fluent English and Spanish speaker who is comfortable assisting attorneys with client communication, interpretation support, and administrative projects.

The Bilingual Administrative Assistant will play an important role in helping legal teams communicate clearly with Spanish-speaking clients while also supporting the Paralegal and Service departments with day-to-day project work. This is a great opportunity for someone with 1 to 2 years of administrative experience who wants to build a career in a professional legal setting.

This position offers exposure to legal services, client support, and cross-department collaboration. Candidates who enjoy helping others, staying organized, and working with a supportive team will be well positioned for success.

Key Responsibilities

• Provide English and Spanish interpretation support for attorneys during client calls.
• Assist with clear and professional communication between legal staff and clients.
• Support administrative projects within the Paralegal department when not assisting with interpretation.
• Help the Service department with assigned tasks, documentation, and follow-up as needed.
• Maintain accurate notes, records, and information while handling sensitive client matters professionally.
• Collaborate with attorneys, paralegals, and service team members to support efficient client service.

Compensation and Benefits

• Pay: $23 to $25 per hour.
• Hourly rate: $25 per hour.
• Job type: Temp-to-hire.
• Start date: ASAP.
• Work arrangement: Remote.
• Location: Novato, CA.

Required Qualifications and Skills

• Provide interpretation support for attorneys during client calls.
• Assist with administrative projects in the Paralegal department.
• Support Service department tasks and client-related follow-up.
• Help maintain clear communication between English-speaking legal staff and Spanish-speaking clients.
• Fluent bilingual communication skills in English and Spanish are required.
• 1 to 2 years of administrative, client service, legal office, or related professional experience.
• Strong verbal communication skills with the ability to interpret accurately and professionally.
• Excellent organization, attention to detail, and follow-through.
• Ability to handle confidential client information with discretion.
• Comfortable working remotely and managing tasks independently.
• Professional, dependable, and able to support multiple departments as priorities shift.

Preferred Qualifications

• Prior experience in a legal services, law office, immigration, personal injury, or client advocacy environment.
• Experience supporting attorneys, paralegals, or case management teams.
• Familiarity with legal terminology in English and Spanish.
• Strong customer service mindset and ability to communicate with empathy and professionalism.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.