Administrative & Finance Assistant Manager

Hyundai Motor Group; Washington (District of Columbia); On-site; USD 85,000 - 110,000; Full time

Job summary

Hyundai Motor Group in Washington, DC seeks an Administrative & Finance Assistant Manager to support payroll, month-end closing, AR/AP, expense reporting, and office management. The role requires proactive analysis and strong Excel skills, with bilingual Korean-English proficiency preferred for reporting to Korea HQ.

The position involves coordinating with external accountants, vendors, and sister companies, while maintaining HR and compliance records and ensuring efficient daily operations.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, HR, or related field.
• 3+ years in office administration, accounting, finance, payroll, or related roles.
• Strong payroll, AP/AR, and financial reporting knowledge.
• Advanced Excel/formula/data analysis/reporting skills.
• Excellent organizational, verbal, and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to prepare professional reports for management and Korea HQ.

Responsibilities

• Support payroll processing and payroll records maintenance.
• Assist with month-end closing, AR/AP tracking, and vendor payments.
• Prepare expense reports and maintain financial records.
• Manage office operations, supplies, and facilities coordination.
• Prepare management reports and data analyses.
• Coordinate with Korea HQ on reports and communications.

Skills

Organizational skills

Analytical thinking

Bilingual Korean-English

Education

Bachelor's degree in Business Administration/Accounting/Finance/HR

Tools

Microsoft Excel

ERP systems

Payroll software

Job description

We are seeking a highly organized and detail-oriented Administrative & Finance Assistant Manager to support daily office operations, finance administration, and HR-related processes. This role will be responsible for payroll coordination, month-end financial closing support, accounts receivable and accounts payable tracking, expense reporting, and general office management functions. The ideal candidate is proactive, analytical, and possesses strong Excel and organizational skills.

Korean-English bilingual proficiency is strongly preferred, as this position will regularly communicate and prepare reports for our headquarters in Korea.

Key Responsibilities

Finance & Accounting Support

• Assist with monthly and year-end closing processes.
• Track and reconcile Accounts Receivable (AR) and Accounts Payable (AP).
• Process invoices and coordinate vendor payments.
• Prepare and review employee expense reports for accuracy and compliance.
• Maintain financial records and supporting documentation.
• Manage with budget tracking and financial reporting as needed.
• Coordinate with external accountants, sister companies and vendors.
• Manage employee lease program by submitting paperwork and approving distributions

Human Resources & Payroll Support

• Support payroll processing and maintain payroll-related records.
• Assist with employee onboarding and offboarding activities.
• Maintain personnel files and HR documentation.
• Coordinate employee benefits administration and HR-related communications.
• Ensure compliance with company policies and applicable regulations.

Office Administration

• Manage day-to-day office operations and administrative activities.
• Order office supplies and maintain inventory levels.
• Coordinate facility needs, office equipment maintenance, and vendor services.
• Support meeting logistics, scheduling, and event coordination.
• Serve as a point of contact for general office inquiries.

Reporting & Data Management

• Prepare reports and presentations for management and Korea headquarters.
• Analyze and manage data using advanced Microsoft Excel functions.
• Maintain accurate records and generate ad hoc reports as required.
• Identify opportunities to improve administrative and financial processes.

Qualifications

Required

• Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or a related field.
• 3+ years of experience in office administration, accounting, finance, payroll, or related roles.
• Strong understanding of payroll processes, AP/AR management, and financial reporting.
• Advanced proficiency in Microsoft Excel, formulas, data analysis, and reporting.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills with a demonstrated ability to communicate accurately, professionally and concisely.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to prepare clear, precise and professional reports and correspondence for management and Korea HQ

Preferred

• Experience working with or reporting to a global headquarters.
• Experience with accounting, payroll, or ERP systems.
• Knowledge of HR administration and compliance practices.
• Experience in a corporate office environment.