Bids & Reports Administrative Specialist

Millenniumsoft, Inc; Indianapolis (IN); On-site; USD 25,000 - 30,000; Full time

Job summary

Millenniumsoft in Indianapolis is seeking an IN-INDOT Administrative Assistant 3 to provide essential administrative support on-site. The role covers answering calls, handling emails, word processing, updating spreadsheets and presentations, and filing to ensure smooth operations.

Responsibilities include managing contract bidding access via Pre-Construction, handling customer inquiries, supporting Business Systems Consultants, maintaining report databases, and safeguarding confidential data

Qualifications

• Specialized knowledge of theories, principles, and practices of administrative management
• Working knowledge of state governmental administrative structure
• Working knowledge of assigned program area
• Effectively communicate, both orally and in writing

Responsibilities

• Manage the registration for contract bidding requiring proficiency with Pre-Construction module, to grant bidding access for contractors.
• Manage Customer Service in-bound calls and inquiries by either promptly answering the inquiry with knowledge of INDOT or direct the requestor to the correct contact.
• Support Business Systems Consultants with internet postings and other tasks as needed
• Administer report database insuring that all reports are present and correcting for current letting date and uploading missing documents.
• Administer the pay item bid analysis reports for the Construction Cost and Estimating groups using the Preconstruction software.
• Provide support for the three main divisions with other work related duties as needed. Archiving reports, validating dates in reports and organize construction pre-bid meeting information/data.
• The position requires ability to recognize and maintain confidentiality concerning employee information, contractor information, and bid analysis tools and data.
• Performs related duties as required.

Skills

Contract bidding / prequalification

Report and database administration

Confidential information handling

Written and oral communication

Microsoft Office Suite (Word, Teams,Ex

Job description

Millenniumsoft in Indianapolis is seeking an IN-INDOT Administrative Assistant 3 to provide essential administrative support on-site. The role covers answering calls, handling emails, word processing, updating spreadsheets and presentations, and filing to ensure smooth operations.

Responsibilities include managing contract bidding access via Pre-Construction, handling customer inquiries, supporting Business Systems Consultants, maintaining report databases, and safeguarding confidential data