Public Sector Administrative & Bidding Support Specialist

Millenniumsoft, Inc; Indianapolis (IN); On-site; USD 25,000 - 30,000; Full time

Job summary

INDOT Administrative Assistant 3 in Indianapolis provides essential support to a program team including scheduling, document handling, and data entry.

The role requires strong Microsoft Office skills, experience with contract bidding processes, and ability to manage confidential information while coordinating with multiple divisions. You will handle inbound inquiries, maintain reports, and assist in pre-construction activities to ensure timely letting dates and compliant records.

Qualifications

• Specialized knowledge of administrative management theories and practices.
• Working knowledge of state governmental administrative structure.
• Working knowledge of the assigned program area.
• Effective written and verbal communication.

Responsibilities

• Manage contract bidding registration and access for contractors.
• Handle inbound customer service calls and email inquiries.
• Support Business Systems Consultants with postings and related tasks.
• Maintain report database and ensure timely letting dates and documents.
• Prepare bid analysis reports using Preconstruction software.
• Support three divisions with archiving reports and data.
• Maintain confidentiality of employee and contractor data and bid tools.

Skills

Contract bidding experience

Confidential information handling

Written and oral communication

Public sector administrative経験

Call center / service experience

Tools

Microsoft Office Suite

Job description

INDOT Administrative Assistant 3 in Indianapolis provides essential support to a program team including scheduling, document handling, and data entry.

The role requires strong Microsoft Office skills, experience with contract bidding processes, and ability to manage confidential information while coordinating with multiple divisions. You will handle inbound inquiries, maintain reports, and assist in pre-construction activities to ensure timely letting dates and compliant records.