Preconstruction Admin Specialist | Bids & Reporting

Skywalk Global; Indianapolis (IN); On-site; USD 25,000 - 39,000; Full time

Job summary

Skywalk Global is seeking an administrative support specialist in Indiana to assist a program team with a variety of tasks. The role involves answering calls, responding to emails, data entry, updating spreadsheets and presentations, and filing, with strict confidentiality around employee and contractor information.

Key duties include managing bid registrations for contracting, supporting INDOT-related inquiries, assisting with postings and reports, and using the Preconstruction module to

Qualifications

• Specialized knowledge of administrative management theories and practices.
• Working knowledge of state government administrative structure.
• Familiarity with the assigned program area.
• Strong written and oral communication skills.

Responsibilities

• Provide administrative support to a team or individual.
• Manage bid registrations and ensure access for contractors.
• Handle inbound customer calls and inquiries with INDOT knowledge.
• Assist Business Systems Consultants with postings and tasks.
• Maintain report databases and ensure reports reflect current letting dates.
• Prepare pay item bid analysis reports using Preconstruction software.
• Archive reports and organize pre-bid meeting data.
• Maintain confidentiality of employee, contractor, and bid data.
• Perform related duties as required.

Skills

Administrative management

State government knowledge

Program area knowledge

Strong communication

Job description

Skywalk Global is seeking an administrative support specialist in Indiana to assist a program team with a variety of tasks. The role involves answering calls, responding to emails, data entry, updating spreadsheets and presentations, and filing, with strict confidentiality around employee and contractor information.

Key duties include managing bid registrations for contracting, supporting INDOT-related inquiries, assisting with postings and reports, and using the Preconstruction module to