Bid & Proposal Coordinator - Solar & Energy Storage

Koch Business Solutions, LP; Scottsdale (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement

Paid vacation

Educational assistance

Life insurance

Disability

Parental leave

Job summary

DEPCOM Power in Scottsdale, AZ is seeking a Bidding Coordinator to support Business Development, Bidding and Estimating, and Pre-Construction teams. You will coordinate bid administration, RFP workflows, and proposal deliverables to ensure compliant, timely, well-organized submissions.

This role collaborates across internal teams, manages bid data, tracks action items, and supports subcontractor engagement.

Qualifications

• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with project management or document control platforms (Procore, SharePoint, Smartsheet).
• Experience coordinating fast-moving schedules, meetings, deliverables, and follow-up actions.
• Experience managing multiple projects across BD leads, estimators, and external bid participants.

Responsibilities

• Support proposal creation, customer submissions, subcontractor RFP coordination, and bid-stage administration.
• Coordinate internal strategy and pursuit meetings (Kick-Off, Labor Strategy, etc.).
• Assemble deliverable checklists and comprehensive proposals.
• Prepare materials and capture follow-up items for external customer calls.
• Manage bid logs, data rooms, and document-control systems for pursuit visibility.
• Document live meeting notes and track action items across teams.
• Track partner interest, decline-to-bid notes, replacements, and ad-hoc reporting.

Skills

MS Office

Procore

SharePoint

Smartsheet

Schedule coordination

Cross-functional communication

Tools

Procore

SharePoint

Smartsheet

Job description

DEPCOM Power in Scottsdale, AZ is seeking a Bidding Coordinator to support Business Development, Bidding and Estimating, and Pre-Construction teams. You will coordinate bid administration, RFP workflows, and proposal deliverables to ensure compliant, timely, well-organized submissions.

This role collaborates across internal teams, manages bid data, tracks action items, and supports subcontractor engagement.