Bidding Coordinator

Koch Business Solutions, LP; Scottsdale (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement

Paid vacation

Educational assistance

Life insurance

Disability

Parental leave

Job summary

DEPCOM Power in Scottsdale, AZ is seeking a Bidding Coordinator to support Business Development, Bidding and Estimating, and Pre-Construction teams. You will coordinate bid administration, RFP workflows, and proposal deliverables to ensure compliant, timely, well-organized submissions.

This role collaborates across internal teams, manages bid data, tracks action items, and supports subcontractor engagement.

Qualifications

• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with project management or document control platforms (Procore, SharePoint, Smartsheet).
• Experience coordinating fast-moving schedules, meetings, deliverables, and follow-up actions.
• Experience managing multiple projects across BD leads, estimators, and external bid participants.

Responsibilities

• Support proposal creation, customer submissions, subcontractor RFP coordination, and bid-stage administration.
• Coordinate internal strategy and pursuit meetings (Kick-Off, Labor Strategy, etc.).
• Assemble deliverable checklists and comprehensive proposals.
• Prepare materials and capture follow-up items for external customer calls.
• Manage bid logs, data rooms, and document-control systems for pursuit visibility.
• Document live meeting notes and track action items across teams.
• Track partner interest, decline-to-bid notes, replacements, and ad-hoc reporting.

Skills

MS Office

Procore

SharePoint

Smartsheet

Schedule coordination

Cross-functional communication

Tools

Procore

SharePoint

Smartsheet

Job description

Your Job

As a Bidding Coordinator, you will play a vital role in supporting Business Development, Bidding and Estimating, and Pre-Construction teams by coordinating bid administration, opportunity kickoff activities, subcontractor RFP workflows, proposal deliverables, and bid-stage accountability for DEPCOM Power. Your contribution will help ensure that customer proposals and subcontractor bid packages are organized, compliant, timely, and supported by clear project information, action tracking, and stakeholder alignment.

This role will be in our Scottsdale, AZ office and is not eligible for VISA Sponsorship.

Our Team

You will be part of the pre-construction team supporting Business Development, Bidding and Estimating, Project Delivery, PDE, Precon, and RFP Specialist partners. The team is dedicated to expanding DEPCOM Power's presence in the solar and energy storage market by creating disciplined bid processes, clear project information, compliant proposals, and well-coordinated subcontractor engagement. We thrive on collaboration, innovation, accountability, and a commitment to excellence in providing cost-effective solar and energy storage solutions.

What You Will Do

• Support Business Development, Bidding and Estimating, and Pre-Construction with proposal creation, customer submissions, subcontractor RFP coordination, and bid-stage administration.
• Schedule and coordinate internal Strategy Meetings, Kick-Off presentations, Labor Strategy Meetings, and related pursuit meetings for new opportunities.
• Coordinate deliverable checklists and assemble comprehensive proposals.
• Support the Bidding and Estimating Team on external customer calls by preparing materials, capturing follow-up items, and coordinating post-call updates as needed.
• Manage project data rooms, bid logs, and related document-control systems to keep pursuit information organized, current, and accessible to internal stakeholders.
• Collaborate heavily with internal teams by documenting live meeting notes, tracking action items, updating the Project Fact Sheet, and maintaining bid-stage visibility throughout the pursuit.
• Support subcontractor RFP compliance by tracking partner interest, decline-to-bid notes, replacement partners, bid submissions, required documents, and ad-hoc reporting throughout the RFP process.

Who You Are (Basic Qualifications)

• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Experience using project management, document control, bid management, or collaboration platforms such as Procore, SharePoint, Smartsheet, or similar systems.
• Experience coordinating fast-moving schedules, meetings, deliverables, and follow-up actions under deadline constraints.
• Experience managing multiple projects or pursuits across business development leads, estimators, project delivery stakeholders, and external bid participants.
• Experience quickly learning new software applications.
• Experience developing and delivering communications tailored to diverse audiences, including internal stakeholders, external partners, and customers.

What Will Put You Ahead

• Experience succeeding in a fast-paced environment.
• Three to five years of professional experience in a bidding coordinator or similar role.
• Experience in the energy or construction industries with an emphasis in preconstruction, subcontracting, procurement, or proposal coordination activities.
• Experience leveraging AI tools to work more efficiently.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch Engineered Solutions company, DEPCOM Power is a leading energy solutions partner for the utility solar and broader energy industries, providing project development support, engineering, procurement and construction, energy storage, repowering and operations and maintenance services. Our highly skilled team of conventional and renewable power industry experts work to deliver the lowest cost of energy and the highest rate of return.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes.

• medical
• dental
• vision
• flexible spending and health savings accounts
• life insurance
• ADD
• disability
• retirement
• paid vacation/time off
• educational assistance
• infertility assistance
• paid parental leave
• adoption assistance

Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu). #LI-MW1