Bid Procurement Specialist — Estimating

Thalle Construction Company, Inc.; Mansfield (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Thalle Construction Co. Inc. is seeking a Procurement Coordinator — Estimating to join the Mansfield, TX office. The role reports to the Bid Procurement & Compliance Lead and focuses on bid invitations, vendor management, and pre‑bid outreach for heavy civil projects.

Qualified candidates will have 2–5 years in procurement or bid coordination, strong Excel/Word/Outlook skills, and knowledge of DBE/SBE programs. This is an on‑site position with a competitive compensation package and full benefits.

Qualifications

• 2-5 years of experience in construction procurement, bid coordination, contract administration, or compliance support.
• Experience with Smartbid, Kahua, Autodesk, and Procore.
• Working knowledge of federal, state, or local DBE / MWBE / SBE program requirements.
• Strong document control discipline and comfort managing many concurrent deadlines.
• Proficiency in Microsoft Excel, Word, and Outlook; comfort learning new platforms quickly.
• High school diploma or equivalent.

Responsibilities

• Distribute bid invitations and plan access through plan rooms and bid management platforms; maintain invitation list by trade, region, and certification status.
• Track responses, follow up on non-responders, and elevate coverage gaps to the Bid Procurement & Compliance Lead early.
• Maintain the vendor database — contact records, trade coverage, geographic footprint, certification expiration dates, and prior performance flags.
• Coordinate outreach in advance of bid; build and maintain bidder lists for recurring work types.
• Identify certified firms through state UCP directories and verify certification status and NAICS scope.
• Assemble and maintain the good-faith-effort file for every goal-bearing pursuit.
• Track committed participation against the contract goal and produce the participation schedule for bid submission.
• Maintain records in owner-required tracking systems and produce post-award participation reporting.
• Collect and review BABAA and AIS requirements on funded work and track funding-source requirements.
• Flag domestic material availability issues and support waiver research as needed.
• Maintain the certification log by project for audit-ready records.
• Log quotes and route to estimators; ensure submission packages include all required documents.
• Support Estimating Admin with addenda distribution and outreach documentation.
• Contribute to post-bid review with coverage data and recommendations for improvements.

Skills

Construction procurement

Bid coordination

Contract administration

Compliance support

Document control

Excel

Word

Outlook

DBE/MWBE/SBE knowledge

Written communication

Education

High school diploma

Associate's degree

Bachelor's degree

Construction management degree

Tools

Smartbid

Kahua

Autodesk

Procore

Job description

Thalle Construction Co. Inc. is seeking a Procurement Coordinator — Estimating to join the Mansfield, TX office. The role reports to the Bid Procurement & Compliance Lead and focuses on bid invitations, vendor management, and pre‑bid outreach for heavy civil projects.

Qualified candidates will have 2–5 years in procurement or bid coordination, strong Excel/Word/Outlook skills, and knowledge of DBE/SBE programs. This is an on‑site position with a competitive compensation package and full benefits.